Hello Families,

If you are receiving this email, you have a child(ren) enrolled in one or more weeks of the following summer camps at the Recreation Center:

• Adventure Camp (3rd-5th Grade)
• Teen Trekkers

In this email, you will find tons of information on what to expect for summer camp! Please be sure to review all of the documents linked throughout, and complete your child’s participant information form, as well as any necessary medical forms.

Emails will also be sent prior to each week of camp. Those emails will have more specifics for the upcoming week of camp - if there is any additional info for a field trip, etc.

If you have any questions, please don't hesitate to reach out to the appropriate camp supervisor:

Samantha Donovan

Supervisor of Adventure Camp

sdonovan@dgparks.org

630-960-4477

Amy Shearer

Supervisor of Teen Trekkers

ashearer@dgparks.org

630-960-7464

Parent Manuals

Click the image below to access the Parent Manual for Adventure Camp & Teen Trekkers.

Medication/Accommodations

If your child will bring any medication (including but not limited to; EpiPen, Auvi-Q, and/or maintenance or rescue inhaler) to camp, you will need to complete the applicable forms below.

Please then upload completed forms into your ePACT account prior to your child’s first day of camp.

If your child will need any accommodations to successfully participate in the program and you have NOT already been in contact with the Camp Supervisor, please contact them ASAP to discuss your child’s needs.

ePACT/Participant Info Forms

The Downers Grove Park District will utilize ePACT for all participant information/emergency forms. ePACT will replace the need to fill out info forms multiple times and ensures we have the most up-to-date, accurate contact/medical information that is secure and can be accessed easily. This allows for better preparedness for all members of the organization. Parents will be able to access their ePACT account at any time and update information.

There will be NO paper forms available: all camper information MUST be submitted/updated through ePACT prior to child’s first day.

NEW FAMILIES:

• You will receive an email from ePACT to complete your child’s participant information/emergency form.
• This email will be sent to the primary email address listed on the household account used when registering for camp.
• You MUST use the email address the ePACT invitation is sent to when setting up your account.
• If you use a different email address to make your ePACT account, we will not be able to access your child’s information, and you will have to go through the process again.

RETURNING FAMILIES:

• Please keep an eye out for an email from ePACT asking you to reconfirm your child’s participant information.
• Any forms in ePACT that have not been updated in 9 month or more are required to go through the reconfirmation process.
• Reconfirming is an important process of ensuring the records we have on file are up to date.
• The reconfirming process should only take a few minutes as the info you previously submitted will pre-fill, and you'll only need to add missing info, update anything that needs it, and then accept the waivers again for this year.

Emails will come from the ePACT Network: member.support@epactnetwork.com

The email subject line will include Downers Grove Park District - Youth and Teen Programs OR Downers Grove Park District – Early Childhood Programs

Click the button below for a helpful PDF with basic info on how to complete your participant information/emergency forms. 

Friend Requests

The Downers Grove Park District will NOT be accepting friend requests. Campers will be split into groups based on enrollment numbers for the week/day of camp, grade level, age, and swimming ability (for campers who attend water park/pool field trips). 

Withdrawals/Cancelations

Cancellations/refund requests must be submitted at least 5 days before the camp start date.

• If withdrawing for a medical reason of any kind, a doctor's note will be required for consideration and will be subject to applicable cancellation fees.
• Visit dgparks.org/request-a-refund to complete a refund request form
• No refunds will be given for missed camp days unless cancelled by the Park District.

For those enrolled in billing:

• Participants who withdraw before the scheduled installment billing date will incur a $5 service fee per participant, per camp.
• If you cancel after the billing date but 5 days before the camp start date, the $20 deposit is nonrefundable.
• If you cancel after the billing date and less than 5 days before the camp start date, your request will be considered on a case-by-case basis. If approved, the $20 deposit fee is nonrefundable, and the refund amount will be subject to a $5 late cancellation fee. A refund is not guaranteed.

Check In/Check Out Procedures

There are no more paper sign in and out sheets for parents. Instead, we will utilize the check in and out feature through the ePACT Family App.

Each approved drop off/pick up person will need to create their own ePACT account in order to gain access to the specific QR code assigned to your child (see Support Network below).

At drop off/pick up guardians will check their child in/out by logging into ePact on their mobile device and presenting their child’s QR code to be scanned by Park District staff. Do not screenshot your QR code and send it to family members; a picture of the QR code will not work.

ePACT Family App

The Family App is web-based, meaning you will NOT find it in the app store. Follow the directions linked below according to your phone’s operating system to access the app & add a link to your device’s home screen:

Support Network/Authorized Pick Up & Drop Off

Anyone who is dropping off or picking up your child must be listed in your “Support Network” in ePACT and have a valid email address saved in their contact info. This will prompt ePACT to verify the contact information you have provided, and ePACT will send a message to that person so they can create their own account. Follow the links below for more info/guidance:

We also encourage all people on your support network to add a picture to their account, as this will help our staff verify their identity. We do still ask that anyone picking up a child from camp have photo ID available.

If a pick up person does not have access to a computer, email address or smart phone, please contact the Recreation Supervisor to discuss alternative check in and check out procedures.

Locations for Drop Off/Pick Up

Adventure Camp and Teen Trekkers will be held at the Downers Grove Recreation Center 4500 Belmont Road, Downers Grove, IL 60515.

Drop Off: A curbside drop off up will be created (see map below). We ask that parents who are utilizing the curbside drop off remain in their cars, do not block any crosswalks, and wait for camp staff to approach vehicle to retrieve child and get check in process started.

Click the map below to view larger

Pick Up: The structured camp day will end at 4pm. From 4:00-5:30pm 3^rd-5^th grade campers and Teen Trekkers will be combined for the remaining 90 minutes of camp. Campers can be picked up in the amphitheater. If weather is inclement, campers can be picked up in room 103.

Field Trip Schedules

Check out your camper's field trip schedules below!

We look forward to another amazing summer!