University Procurement Services News & Updates


December 2022

Reminder: Winter Holiday Schedule

Winter Holiday Schedule

In accordance with the university’s holiday closing schedule, University Procurement Services (UPS) will be closed Monday, December 26, 2022, through Monday, January 2, 2023. The help desk and system support will be closed.

 

During this time, purchasing requisitions may be submitted. Punchout and quick orders will be issued, however, any purchase order requiring UPS review and approval will not be issued until after the break. Similarly, during this time, invoices, check requests, non-po uploads and expense reports may be submitted, but they will not be processed until staff returns from the holiday break. Please understand, because submissions will be processed in the new year (2023), pricing will be subject to change based on annual pricing adjustment.


Accounts Payable’s last payment run of CY22 will be December 22, 2022, and it will include payments on approved invoices up to and including due date of January 5, 2023. Accounts Payable will resume its normal Tuesday/Thursday payment runs on January 3, 2023.

 

FOR EMERGENCY INQUIRES ONLY, please email procureyearend@finance.rutgers.edu. This inbox will be active only during the closure period. 

 

We will resume normal business hours on Tuesday, January 3, 2023.

 

We wish you a happy holiday season and a prosperous New Year!

RU Marketplace Updates

RU Marketplace Self-Serve Reports

Based on your feedback, we have set up Procurement Reports you can utilize, customize, and run on an ad-hoc basis.


Report Name

  • Requisition Reports
  • Purchase Order Reports
  • Invoice Reports
  • Requisition Approval Rules Reports
  • RU Marketplace User Roles Reports


Please visit our website for more information.

New RU Marketplace Access Form

We have revised the RU Marketplace Access Form to make it more user friendly and to decrease the need for signatures.


New RU Marketplace Form Features:

  • Intuitive Instructions page
  • RU Marketplace Access page with guided sections
  • Requisitioning Approvers for Projects page
  • Requisitioning Approvers for UDO page
  • Requisitioning Approvers for UDO+Fund page
  • IPO Approver page for existing IPOs
  • Discretionary Spending Approvers page for existing Discretionary Spending approval rules


Please note:

  • We will no longer be accepting the older versions of the RU Marketplace Access Form and will only accept Help Desk Intake forms from Business Managers or designees listed on the form.
  • RU Marketplace Access Forms can only be submitted by Business Managers or their appointed designees.

Training

RU Procurement Learning on Learner Mobile

If you have not already done so, please start Procurement training using this link https://app.learnermobile.com


All Required Trainings are due February 4, 2023.

Strategic Sourcing

Supplier Showcase Survey

It was great seeing you live at the Rutgers Fall FY22 Supplier Showcase!


With over 450+ attendees across campuses, we are looking forward to our next event.


If you joined the showcase, kindly help us plan our next event by filling out a quick 6 question survey.

Buying Branded Products?

Make sure you update your information upon logging in to the Consolidus portal. 


It is important for communication regarding any orders you may be working on now or in the future. 


Have you recently changed department? Now is a good chance to update that information as well. 


To make these adjustments: Go to swag.rutgers.edu and click on Welcome, Your Name in the upper right corner and then choose Account Info on the left to update your address and phone number. You can also update our email address if needed. 


Note: this will not affect the shipping of your orders. You will still input your ship-to address in Marketplace during the requisition process.

 

If you have any questions about the portal or updating your information, please reach out to Lindsey Myers .