Unclaimed Property Reporting

Unclaimed property consists of tangible and intangible property that has been abandoned

for a one year or longer period and includes refunds, wages, bank accounts, utility deposits, insurance policy proceeds, and more.

For detailed information on Unclaimed Property please visit the Tennessee Department of Treasury’s website at https://treasury.tn.gov/Unclaimed-Property/Report-Unclaimed-Property/Process-at-a-Glance or select the links below.

Frequently Asked Questions

What types of property should I look for?

Checks you've issued but were never cashed by the recipient; for example: payroll, patient refunds and patient account balances never used nor returned to the patient.

How far back should I look to find this unclaimed property?

There is a specified period of time (based on property type) for property to remain unclaimed before it should be reported to the state. Ranges for the 3 types of property that most apply to you are listed in Step 1. For additional property types, please see "Reporting Guide" link below for more information.

What if I have nothing to report!?

A zero or "Negative Report" is not required. However a lapse in your filing history could leave you open to audit. See ReportItTN Online User Manual for instructions on how to file.

What if I don't file?

Penalties will be assessed for noncompliance.

What if I have never filed?

Contact the Unclaimed Property Division for information on their Compliance Disclosure Agreement Program. Your admittance into the CDA program will allow you to come into compliance and have any possible penalties waived. Link to more information below.

Compliance Disclosure Agreement (CDA) Program

The Reporting Process

Step 1: Review records to identify unclaimed property

  • Uncashed Payroll Checks you issued between 07/01/21 – 06/30/22
  • Uncashed Refund Checks you issued between 07/01/19 – 06/30/20
  • Unclaimed Patient Account Balances as of 07/01/19 - 06/30/20

Step 2: Mail written notice to property owner.

  • Not required for amounts under $50.
  • Send between 07/01/23 and 09/1/23.

Example of Due Diligence Letter on page 9 of the Reporting Guide.

Step 3: Prepare report, Submit Data & Payment via ReportItTN.

  • Report Due November 1st.
  • All amounts must be remitted to the state.
  • Property valued at less than $50 may be reported in aggregate.
  • If known, have the following information available when reporting: Owners full name, last known address, social security number (SSN) or federal tax identification number (FEIN).

Helpful videos with step-by-step instructions for using the portal can be found towards the bottom of the Submit Your Report Online page.

Create your report using free HRS Pro software or view a list of other software options also found on the Submit Your Report Online page.

Payment instructions can be found in the Online Portal User Manual.

ReportItTN Secure Online Reporting Portal

Links to Additional Resources

Process at a GlanceReporting Guide Forms & Guides