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Dear Tulane University,
It's finally Move-In time at Tulane! Many first-year students’ families are already in New Orleans or are on the way soon for Move-in on August 11, 12 or 13. I'm sending this newsletter issue so you can find Move-In reference information in one convenient place near the top of your mailbox.
Please make sure your student has caught up on all of their Tulane email. After this point, they won't have you nearby to nudge them in this regard, so it's very important they adopt the habit of checking it every day. The FYE Office emailed first-year students personalized move-in day schedules and instructions for downloading the Tulane Hullabaloo Hello mobile app this morning (Friday, August 9).
Family members may also download the Tulane Hullabaloo Hello mobile app from the App Store or Google Play store to use these helpful family-specific components: Family Resources (Move-In event schedule, Family Newsletter archive, Family Weekend Information), Campus Map, Weather, and more. Look for the app image above.
Before you come to campus for move-in, remind students to:
- Print their check-in pass with their check-in QR code.
- Make a written list of emergency contacts in case their mobile phone is lost or stolen.
- Confirm family members are in the emergency contacts section of their Gibson portal.
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Download Everbridge, the personal safety app: https://emergencyprep.tulane.edu/everbridge-app.
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Bring their required original ID documents if they want to be hired for an on campus job. (They can always use our campus FedEx to send them back to you if you don't want them to keep them here all year.)
Links you'll use most:
If you take photos to mark this occasion, use #tulane2028 on social media to share them with our community. Find location suggestions here.
I hope your student's Move-In Day goes smoothly. It's a busy day and it can be an emotional one, so be patient with each other. We can't wait to see you!
Warm regards,
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Director of Parent Programs and External Relations
Division of Student Affairs
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Students can access their customized Move-in Guide and Check-in Pass by logging-in to the Housing Portal and selecting the Move-in Guide button on the home page.
Please keep in mind that timeslots cannot be changed at this point, due to our careful preparation of traffic flow and parking, staffing, and resources. Students must arrive during or after their timeslot. We cannot accommodate earlier move-ins.
Before heading to campus:
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make sure you print your student’s check-in pass with their check-in QR code.
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Opt-in to Tulane's Move-In Emergency text alert by texting TUMoveIn to 888777. This is a special alert only used August 10 – 18, 2024.
Visit https://housing.tulane.edu/fall-move and click Move-In Day Step-by-Step for details on:
- Routes to arrive by car
- Arriving via Car Service (Lyft, Uber, Taxi, etc)
- Check in to receive a packet with ID card and key (if applicable, some rooms open with cards)
- Parking, unloading, staff and equipment assistance
- Picking up mail - students will need the pick up confirmation email from Mail Services.
- Arriving After 5 PM
- Campus Shuttles
- Parking after check-in
- Frequently Asked Questions
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Move-in is a prime opportunity to divert materials from the landfill. Please take a moment to familiarize yourself with our recycling system because it likely differs from your local recycling service. During move-in, and through the year, Tulane’s uptown campus recycling team collects the following materials in separate streams.
Recycling Streams Collected
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Cardboard – emptied & flattened
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Plastic Bottles & Metal Cans – Plastics #1 & #2 & metal cans, emptied
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Paper – Paper & paperboard (shoeboxes)
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Glass – Glass is collected at dedicated collection hubs serviced by Glass Half Full. Hubs are located at the recycling stations adjacent to these residential halls: Aron, Decou-Labat, Butler, Josephine Louise, Greenbaum, Monroe, and Sharp.
When in doubt, throw it out. Please do not add these materials to campus recycling collection sites.
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Plastic bags and other flexible plastic film products
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Styrofoam
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Pizza boxes and other soiled cardboard
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Food
Don't forget our other sustainability effort during Move-In -- the Trash to Treasure sale!Sunday, Aug. 11, 1 p.m. – 3 p.m.
Monday, Aug. 12 through Saturday, Aug. 17, 10 a.m. – 3 p.m.
(Elleonora P. McWilliams Lab Theater Room 104)
Learn more about the Office of Sustainability and campus recycling at green.tulane.edu. Contact the Office of Sustainability at recycle@tulane.edu.
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Family Resource Station: 1 - 4 p.m., Pedersen Lobby, 1st Floor | |
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Stop by the Family Resource Station from 1 - 4 p.m. in the Pedersen Lobby in the Lavin-Bernick Center just inside these doors to chat with staff from these offices: Tulane Family Programs, Campus Health, Campus Recreation, Campus Services, Center for Academic Equity, Emergency Preparedness and Response, Financial Aid, First-Year Experience, HR Student Employment, Information Technology, Technology Connection (store), Tulane Athletics - Game Tickets & Wave Riders Student Fan Group, Tulane Bookstore, Tulane Hospitality, Tulane Telehealth, Tulane University Libraries-Scholarly Engagement, and Tulane University Police Department.
**This event is primarily designed for parents and family members. Your student will have many opportunities to connect with these resources later in their orientation programming and beyond. So, you can leave them to unpack while you pop over to meet us!
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Family Welcome event, 5 p.m., McAlister Auditorium | |
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President Michael Fitts and other Tulane University senior leaders will welcome parents and family members to the university community and offer advice on supporting your student during this pivotal new experience. Take a break from unpacking and come as you are. (Students have mandatory meetings with their Wave Leaders at this time.) See the event program here.
Ushers will distribute tickets for a drawing for free admission to The Tipping Point concert. The 8th annual Tulane fundraising concert will be back again on Friday, November 8, 2024 during Tulane’s Wave ’24 Homecoming,Reunion and Family Weekend! Benefiting student scholarship support, the concert features a rock star line-up of talent from New Orleans and beyond performing live from The Orpheum Theater – New Orleans, our new venue for 2024! The winner will be drawn and announced at the end of the program. One drawing ticket per person. Must be present to win.
After this event you can meet up with your student again, go to dinner and continue settling them into their room.
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Tips for Staying Safe in Extreme Heat | |
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Our area is experiencing record-setting temperatures and triple-digit heat index values. Tulane's Office of Emergency Preparedness & Response wishes to remind you of the following safety tips to use during your Move-In visit:
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Stay hydrated: Hydrate often with water or other non-caffeinated beverages. During move-in week, Sunday, August 11 through Saturday, August 17, water stations will be located strategically across the Uptown campus offering iced water. Many buildings also have water fountains and water bottle filling stations.
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Take breaks: When outside, take frequent breaks in cool, shaded areas, or inside air-conditioned buildings.
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Dress for the heat: Wear loose, light-colored clothing, especially when working outside. Wear a hat, a cooling towel, and if possible, use a portable fan to help stay cool.
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Seek help in a medical emergency: If you or someone you see is experiencing heat illness, including symptoms of heat exhaustion or heat stroke, please call TUPD at (504) 865-5911. Emergency medical responders will be on-site on the uptown campus during move-in week.
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Report facilities issues: In sustained extreme heat, our local power utility may temporarily lose power or be unable to provide consistent power, which may impact our elevators and air conditioning systems. If any of our campuses experience a power issue, it may take some time to get all systems fully back online. If you experience a facilities emergency, including an elevator outage, please call (504) 865-5441 or follow the instructions inside the elevator. Less urgent issues may be reported to Facilities Services by submitting a request via Service Wave.
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Goldman Center for Student Accessibility Orientation | |
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The Goldman Center for Student Accessibility will host an open-house-style orientation for students and their families who are interested in academic, dining, and housing accommodations. There will also be a tour of our Testing Center and an opportunity to meet key members of the Goldman Team. Visit us from 1 p.m. – 4 p.m. in the Howard Tilton Memorial Library, Suite B25 (basement level).
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RSVP Reminder: Center for Intercultural Life Orientation & Dinner | |
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As part of first-year students' Move-In, the Carolyn Barber Pierre Center for Intercultural Life hosts an orientation program centering students of color, LGBTQIA+ students, and their families. The purpose of the CIL Orientation is to get connected to resources and individuals who can offer support and advice to ensure the students we serve have a successful transition into Tulane. It's an opportunity to hear from campus administrators and staff in the Center for Intercultural Life, including the Office of Multicultural Affairs, The Office for Gender & Sexual Diversity, and Spiritual Life. Our goal is to help every student get access to the tools they need to thrive during their Tulane experience.
The program, including a dinner, will be held on the second floor of the Lavin Bernick Center in the Qatar Ballroom (end of the hall) , from 6:00 - 7:30 p.m. on each of the Move-In Days:
Sunday, August 11, 2024, Monday, August 12, 2024, and Tuesday, August 13, 2024. RSVP here for one of the 2024 CIL Student & Family Orientation and Dinner events, if you haven’t done so already.
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Introducing Tulane Hospitality, Our New Dining Service | |
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After over four decades, Tulane University has a new Dining Services partner on campus. Tulane Hospitality is the new provider of residential and retail dining, full-service catering for campus departments, and athletic facility concessions.
Changes to the program include 14 new dining stations in The Dining Room at Malkin Sacks Commons, updates to Green Wave Grille, Lavin-Bernick Center food court, and the 1834 Faculty/Staff Club. Additionally, several new concepts are coming to campus this fall which include, Shake Smart, Surfing Pelican convenience store, and a new fully autonomous convenience store at the Small Family Collaboration Hub. Spring will see the launch of Twisted Taco, a Tex-Mex restaurant that will be open late-night in the space formerly known as Le Gourmet by Butler Hall. All retail dining on campus will utilize mobile ordering via GrubHub for increased speed and convenience.
Visit the Tulane Hospitality website for in-depth health and wellness information, dining plan details, and resources on food allergens and special diets. Students who need additional support may email our registered dietitians or schedule an appointment. For other exciting information, including special events and sustainability initiatives, follow us on social media, @TulaneHospitality.
First and second-year students are required to have a dining plan for the entire academic year. Dining plan purchases are optional for third-year, fourth-year, and graduate students. Please note the last day to enroll in a dining plan, or to change an existing plan, is Friday, August 23, 2024, to avoid change fees, and up to Friday, August 30, 2024, with change fees added. Students may access their account online by visiting the Dining Plan portal.
Questions? Email us at dining@tulane.edu or stop by our table at the Family Resource Fair.
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Student Employment Required Documents for Hiring, Job Fair reminder | |
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If your student received a Campus Work Study Award as part of their Financial Aid package or otherwise wishes to work at a part-time job on campus, they have appropriate, original ID for hiring. See Student Employment's list of acceptable, documents required for I-9 verification to be hired for part-time jobs. Staff will be at the Family Resource Fair if you have questions.
To help students find jobs, the Office of Human Resources will be hosting the Fall 2024 Student Part-Time Job Fair, on Tuesday, August 27 from 10 am - 2 pm on the 2nd floor of the LBC. Students will have the opportunity to meet on-campus and local off-campus employers looking for part-time employees. Students may register now on Handshake (an online jobs and internship posting platform), or at the fair.
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Reminder: Tulane Hillel's First-Year Family Welcome Event | |
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Join Tulane Hillel on Monday, August 12th, from 2:00-4:30 pm at our annual Welcome Event! Please stop by to check out our building, hear a special welcome from Tulane President Michael A. Fitts, meet staff and student leaders, enjoy snacks from our kosher restaurant, Rimon, and discover why we're one of the best Hillels in the country! The dress is casual, street parking is available, and all are welcome!
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Links to New Student Preparation Resources | |
This convenient list of Quick Links to university resources will be in every issue of the newsletter. You can also use families.tulane.edu/info to find more of the links parents and families use the most, email families@tulane.edu, or call 877-TUP-WAVE (877-887-9283). | |
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