March 19, 2024

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Press Freedom




Career Day at the National Press Club. Join us in person from 9 a.m. to 4 p.m. on Friday, March 22, 2024. Meet journalism & communications recruiters. Get free professional headshots. Join job-search workshops. Access to on-site workspace.
CRAFT

Advice for your FOIA appeals


Journalists are most successful with their open-records requests when they think about strategy first. (See our 2022 webinar "My First FOIA: Open records are for everyone").

 

But many times, requests can be delayed, denied, or even ignored by the responsive agency. On March 15, the National Press Club Journalism Institute spoke with three FOIA experts on how to prepare successful requests and the avenues you have for appeals. 


Here are a few of their tips:

 

  • Begin with making sure that you are precise in what you were asking for. Broad requests for information are likely to be denied. Use specific keywords, form identifiers, and date ranges, and ask for the right information from the right part of the agency. 

 

  • You can also pick up the phone and call the agency’s information officer. Ask the officer how to be more precise in your request or ask to be connected with a subject matter expert to help with precision in your request. If you plan to file many records requests, check out the American Society for Access Professionals. They hold conferences where you can meet FOIA and information officers in person.

 

  • To understand federal and state appeals processes, check out FOIA Wiki, the Reporter’s Committee for Freedom of the Press’s Open Government Guide, and MuckRock News. These sites have sources, language, and examples of appeals letters that can help in your appeal.


  • In your appeals communication, suggest the denial was an “adverse determination” and then be precise about asking where the information officer searched for the information you are seeking: Who did the search? What records were searched? Have an information expert or your colleagues — such as someone from the Reporter’s Committee for Freedom of the Press — read your letter before sending.

 

  • If your appeal is denied, consider litigating. If your newsroom doesn’t have the resources to do so, use this legal help hotline or free legal services for local news organizations and freelancers. Legal clinics, universities, and attorneys who need to fulfill their pro bono service requirements may be able to assist. 


For more tips, watch the webinar replay:

The Appeals Process: Steps to take when your FOIA requests are denied

On narrowing information requests without losing the scope of what you’re trying to get


“Deal with public records as you would deal with reporting any story: Do the primary research. Now, what are you looking for? Then, think about the context of this information: Can the information be documented? Which agencies are likely involved? What does the agency call these documents (for example, the U.S. department of Commerce Bureau of Industry and Security’s Entity List, which specifies export licensing requirements)?”


-- Ahmed Gamaleldin, senior journalist with Middle East Broadcasting and National Press Club member

CAREER
Kozik Environmental Justice Reporting Grants: 2024 applications open. $10,000 to $25,000 grants to support your environmental justice reporting project. Apply by April 24, 2024.

Kozik Environmental Justice Reporting Grants: Applications open


The National Press Foundation and the National Press Club Journalism Institute will jointly award up to $75,000 in grants to U.S.-based journalists who plan to cover environmental justice. Applications for the 2024 grants are open until April 24.


Grants ranging from $10,000 to $25,000 will be awarded to support journalism in any medium that centers on environmental justice and environmental racism in the United States. This could include coverage of the disproportionate harms to disadvantaged communities from pollution, the effects of climate change, or other relevant topics.

APPLY NOW
COMMUNITY

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This newsletter is written & edited by the National Press Club Journalism Institute staff: Beth Francesco, Bara Vaida, and Holly Butcher Grant. Send us your questions and suggestions for topics to cover.


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The National Press Club Journalism Institute promotes an engaged global citizenry through an independent and free press, and equips journalists with skills and standards to inform the public in ways that inspire a more representative democracy. As the non-profit affiliate of the National Press Club, the Institute powers journalism in the public interest. The Institute's tax ID number is 52-1750908.