Announcing the Student Affairs Academic Year 2025 Hybrid Work Plan

Hello Student Affairs Colleagues,

As we approach the 2025 Academic Year, our Student Affairs Leaders and Operations Team will continue with the hybrid work model unless otherwise communicated. Here are the key updates and guidelines for the AY 2025 Hybrid Work Plan.

Guiding Procedures for Student Affairs Hybrid Work

Focused Training : Required modules.
Updated Guidelines & Procedures : Including ACC Telework Policy and Additional references
Centralized Resources : A website with step-by-step instructions, important links, and FAQs.

What You Need to Know for AY 2025

Current employees do not need to submit a new ACC Telework Agreement unless there are changes to their hybrid or remote work arrangements. Any changes must be approved by their direct supervisor and signed off by the AVC/VC. Existing agreements will remain unless supervisors communicate changes to employees. We will continue to monitor that hybrid work agreements and campus support services are aligned to ensure all offices are opened and staffed during our work hours.

All new ACC employees or those newly joined to the Student Affairs division, whether working in a hybrid or remote capacity, must complete the following requirements. These must be fulfilled either at the time of the Hybrid Work application or as deemed appropriate by their supervisor. This also applies to employees who have successfully completed their probationary period.

Must complete mandatory training on the Student Affairs Hybrid Work Guidelines & Procedures.
Supervisor must confirm completed training.
Submit an ACC Telework Agreement for the approval process.

Supervisors must ensure their employees (new to hybrid work) complete all required training and adhere to ACC Telework Agreement guidelines. Instructions for reviewing completed training can be found in the Approve a Hybrid Schedule section on the Supervisor Resource page.

For instructions on approving an employee for hybrid work, please visit the Supervisor Resource page under Hybrid Work on the Student Affairs Culture, Coaching, and Employee Onboarding Google Site.

AY25 Hybrid Work Timeline

August 9: Complete required training
August 12: Meet with your supervisor to complete your job performance and productivity assessment plan and determine your schedule
August 22: Submit your signed ACC Telework Agreement to your supervisor
August 28: Supervisor submits signed ACC Telework Agreements to area AVC’s EA
September 13: Notification of approved schedule provided to employees
September 16: New hybrid work schedule in effect

These milestones are recommended to ensure timely completion by the August 28 deadline. Note: Adjustments to hybrid work schedules may be necessary based on business operational and scheduling needs, staffing of in-person offices, increased student engagement programming, individual approved accommodations, and at supervisor discretion to best support students.

Resources and FAQ’s

Visit the Student Affairs Culture, Coaching, and Employee Onboarding Google Site for:

Additional Resources & Frequently Asked Questions, including FAQs about technology and equipment
Links and descriptions for all required trainings
The updated Student Affairs Hybrid Work Guidelines & Procedures
Step-by-step instructions (with screenshots and links) for applying for hybrid work AND enrolling in and completing required training
Step-by-step instructions (with screenshots and links) for approving hybrid work, including instructions for pulling the training report (Learning Enrollments) from Workday

Thank you for all you do! If you have a question that wasn’t answered on the website? Email us at saops@austincc.edu.

Sincerely,

Student Affairs Operations