Career Fair Hall D – Floor plan link

In addition to the items included in your exhibit sponsorship package the following will be included in your booth onsite. For an outline of the packages see pages 12-14 in the sponsorship guide.

Booths Outside the Pavilions

Each 10x10 booth will be set with 8’ high blue and white back drape, 3’ blue side drape, one 6' long by 30" tall blue skirted table, two chairs, and one wastebasket. In-line booths (300 sq. ft. or less) will receive an identification sign.

Carpet or flooring is required to cover the floor in your booth. You may bring your own or rent through Freeman.

At 4pm, Thursday 10/31, Freeman will add carpet to any booth space without floor coverings at the exhibitor’s expense.

Government, Non-Profit & University Pavilions

Each 10x10 booth within the pavilions will be set with 8’ high blue and white back drape, 3’ blue side drape, one 6' long by 30" tall blue skirted table, two chairs, and one wastebasket. In-line booths (300 sq. ft. or less) will receive an identification sign. The booths within the pavilions will be carpeted (midnight blue carpet).

Interview Booths Hall C

Various packages include an interview booth. To view the packages see pages 12-14 in the sponsorship guide.

Additional interview booths may be purchased, $800 each for IPC Companies and $1,000 each for Non-IPC Companies. To purchase additional interview booths, please submit a commitment form to exhibits@shpe.org

In order to request an endcap, you must have at least 10 interview booths. Endcaps will use 2 of your interview booths.

Interview booths are 8’ wide by 10’ deep and will be set with 8’ high blue and white drape on all 4 sides. Each will receive one 6' long by 30" tall blue skirted table, two chairs, one waste basket and an identification sign.

The interview hall will not be carpeted, and you are not required to have carpet or floor coverings in your interview booth.

Move in hours, Career Fair hours, Interview booth hours and move out hours

Official list of contacts and contractors for the National Convention. If you are contacted by a company NOT on this list, please notify exhibits@shpe.org so we can verify if they are working on behalf of the event.

EAC- Exhibitor Appointed Contractor If you are using a company other than the contractors on the Official Contractor list (for example, and I&D company), you will need to submit an EAC form & certificate of insurance

Deadline: 9/27/24

Event rules and regulations including height restrictions

The Anaheim Fire & Rescue Division has strict rules pertaining to booth space, décor and more. Please review and share with anyone responsible for your booth display.

Southern California has strict labor rules for installing your booth & setting up booth materials.

The commitment form contains payment terms, the cancellation policy, exhibit rules & regulations, and the sponsorship agreement

Freeman handles all electrical for the event. Please review the electrical information and regulations

Freeman handles all the plumbing for the event. Please review the plumbing information and regulations

If you want to ship advance to the Freeman Warehouse, your shipment can not arrive prior to 9/26/2024 and the deadline to receive shipments without an additional fee is October 22, 2024.

The benefit of shipping to the warehouse is that your freight should be at your booth when you arrive to set up on Wednesday 10/30/2024.

If you want to ship direct to show site, your shipment can not arrive prior to October 30, 2024.

Island booths 400 square feet or larger (open on all 4 sides) are allowed to hang a banner above their booth. Height limit is 20 feet from the floor to the top of the sign.

Freeman handles all rigging of signs under 200 lbs.

Please review hanging sign labor, equipment, and rules

Freeman Audio Visual will rent audio, visual and computer equipment.

The Anaheim Convention Center does not have a business center but FedEx has two at nearby hotels.

Aramark is the Exclusive food and beverage provider at the ACC. Deadline to order F&B is 10/1/2024

Smart City is the Exclusive internet and telephone provider at the ACC. Deadline to order services at the incentive rate is 10/9/2024

Need internet to simply check E-mail? Click here for information on complimentary internet & Exhibitor multi-day packages

Cvent, the official registration vendor for SHPE will also have lead retrieval services available. We should have more information in August.

Lincoln Security Services has guards available to monitor your booth.

Reserve prior to 10/23/2024

SHPE is using Cvent again this year for the National Convention Attendee Hub mobile app, and registration. 

The exhibitor portal is where you will manage various aspects of your participation. 

Exhibitor profile - market your company in advance of the event. 

• Add your company description
• Add your logo 
• Add a banner
• Answer questions on what positions you have available and the majors you are targeting. 
• Task list - manage the various tasks and deadlines for the event.

Who has access to the portal:

The primary contact for your company (as reflected on your commitment form) will have access to your exhibitor portal. Once they login they can add other Admins for your company.

View the Cvent Welcome E-mail

Cvent Login

The SHPE Marketing Team has created various graphics that you can use on your website and social media channels. Click here to access these tools.

To register your team, log in to your company's exhibitor portal and select Team on the left hand menu, or select Add Team Member from your main menu.

Your company's admin may register team members or share a sign-up link allowing team members to self-register.

PURCHASING ADDITIONAL EXHIBITOR REGISTRATIONS

Bulk Purchase

If you need to purchase 5 or more registrations for your team, please complete the

National Convention commitment form and email to raquele@shpe.org

for processing and invoicing.

Individual

If your team members need to purchase their individual registrations via credit card use this link.

Want to enhance your participation at National Convention? We still have a few sponsorships still available.

• Community College Coffee Break - page 16
• LGBTQ+ and Allies Lounge-page 17
• Community Gatherings- Armed Forces- page 18
• STEM Research Competition- page 20
• Advance Degree Showcase-page 21
• SHPEtinas Lounge- page 24
• Career Coaching Session-page 28
• Professionals Networking Skills Session- page 28
• Academic Olympiad- page 31
• Star Awards Gala Sponsor-page 34
• Chapter Leaders Celebration- page 35
• SHPE Study Hall-page 37
• Sponsor Spotlight Lunch- page 38
• WIFI Sponsorships- page 40
• Post Show Email Blasts- page 40
• Social Media Posts- page 41
• Hospitality Suites- level 1 on Wednesday- page 38