|
Supply Chain Management News
August 2024
| |
|
Dear Campus Community,
Supply Chain Management (SCM) wants to inform you of important updates and events.
This month's features:
- BearBUY User Experience Change: Header Bar change
- Upcoming Accounts Information Session
- Save the date for the 2nd Annual Sustainable Travel Event
- Twelve New Gene Sequencing & Synthesis Contracts
- Reminder: Bill-To Address is Now Mandatory
- Bears that Buy Open Office Hours: Here to Make Purchasing BEARable
- Supplier Expo 2024 Digital Guide
If you have any questions, don't hesitate to contact the BearBUY Help Desk at 510-664-9000 (options 1, 2) or bearbuyhelp@berkeley.edu for immediate assistance.
Thank you for your continued support,
Supply Chain Management
| |
|
BearBUY User Experience: Header Bar Change | |
|
The Non-Catalog Items link in the header bar has been removed because it could not default to taxable status, and users were incorrectly processing purchase requests as non-taxable. Users can still click on the forms link at the header bar to select a non-catalog item order or scroll to the bottom of the homepage and all guided landing pages for a link to the non-catalog form, which correctly defaults to taxable status.
As a reminder, tangible property is taxable at UC Berkeley.
| | |
|
Upcoming Accounts Information Session - Monday, September 16, 2024 | |
|
Accounts Payable will host an information session on Monday, September 16, 2024, from 11:00 a.m. - 12:00 p.m. We have a new topic that we think will be of interest to the campus community in the theme of simplification/automation and what we feel are some exciting updates from ConnexUC and the travel program.
1) Tips, tricks, secrets, and things you didn't know you could see in BearBUY and BFS
2) Travel program updates
Accounts Payable Training Sessions
To attend, add the session event to your calendar or email disburse@berkeley.edu for more information.
| |
|
Save the date for the 2nd Annual Sustainable
Travel Event on October 10, 2024
| |
|
Save the date to attend a Sustainable Travel Event on Thursday, October 10, 2024, from 10:00 a.m. to 1:00 p.m. at the Pauley Ballroom. The UC Berkeley Travel Team is partnering with the Campus Sustainability Office to offer sustainable business travel options, including reducing our travel-related carbon footprint.
There will be food, drinks, and vendors focused on sustainability and travel available to guests. We will post updates to the Sustainable Travel Guide page on the Travel website.
Please reach out to the Travel Team with any questions at travel@berkeley.edu.
| |
Twelve New Gene Sequencing & Synthesis Contracts | |
|
UC Systemwide Procurement recently awarded 12 contracts for Life Sciences. Learn more about these new groundbreaking Life Sciences contracts.
Takara, Eurofins, Bioneer, Integrated DNA Technologies (IDT), Illumina, Bio-Rad, Qiagen, and Life Tech have hosted or punchout catalogs in BearBUY under the Research/Lab Supplies & Support Guided Dashboard.
BearBUY will be working with our new suppliers: Pacific Biosciences (Approved Contract #2023003817), Element Bio (Draft Contract), and Genscript (Draft Contract) to provide hosted or punchout catalogs. Ordering instructions and catalog go-live dates will be announced shortly. In the meantime, you can place orders using non-catalog forms and include a contract number in the internal notes section for Pacific Biosciences and Genscript. We are working with Element Bio to set up a supplier record.
| | |
|
|
Bill-To Address is Now Mandatory
| |
|
On July 15, 2024, shoppers cannot submit a cart if the Bill-To Address is missing. Populating the Bill-To address speeds up order approval, allowing completed low-value orders with catalog suppliers to auto-approve. We encourage you to set the Bill To as a default in your BearBUY profile.
Please see the New Shoppers - Quick Reference Guide.
| |
As you can see, the “Submit” button is grayed out. | |
|
Bears that Buy Open Office Hours:
Here to Make Purchasing BEARable
| |
|
Please join us at our next remote office hour tomorrow, Tuesday, August 20, 2024, from 10:00 a.m. - 10:50 a.m.
We'd like to encourage you to submit topics of discussion and/or questions in advance in this Google form.
Individuals from the Procurement, BearBUY Solutions, Account Payable, and BRS teams will attend to listen to your questions and provide information about purchasing at Berkeley. The Open Office Hours will be held every third Tuesday of the month from 10:00 to 10:50 a.m.
Instructions and Zoom URL:
| |
|
Please check out the Supplier Expo Digital Guide for more information: contract number, supplier contact information, new shopper quick reference guide, and BearBUY support/resources information.
The Supplier Expo Digital Guide will be available for 12 consecutive months.
| |
Order Status
Please note that your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
| |
Expediting an Order
If an order warrants expedited handling, please change the priority on the requisition to "Urgent". If you have already submitted the requisition, please contact your assigned Buyer via email and be sure to include the requisition number.
| |
Who is My Department's Assigned Buyer?
If you are unsure of how to start your purchasing transaction, contact your Buyer for assistance by using your Org Node and Department Name to find your assigned Buyer located in this matrix.
| |
Splitting Chart of Accounts (COA) At Header Level Vs. Line Level
Splitting COA at the Header Level will apply the split to all lines on the PO.
Splitting COA by Line Level allows you to customize COA percentage allocated to that specific line.
BEST PRACTICE for Subawards
-
Line 2 should always be set at the Header Level Chartstring using Account Code 57810.
-
Line 1 should be overridden at the Line Level Chartstring using Account Code 57811.
| |
SCM Service Level Turnaround Times
Urgent requests will be handled on a first-in-first-out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page.
Please be aware that contract negotiations with suppliers may cause delays.
| |
Ship To Address vs Final Destination
A Ship To Address is the address that is sent to the supplier. When the supplier is delivering items, they will deliver to the ship to address (which is also visible on the PO they receive).
A Final Destination code is an address only associated to UC Berkeley. Final destination code are used when departments have a central receiving location. The ship to address is the central receiving facility. When the packages are received, the department central receiver looks the PO up in BearBUY and looks for the final destination code. The final destination code is then the office/room number of where shopper needs the items. Final destination codes are never sent to the supplier and are NOT reflected anywhere on the PO.
| |
Below are links to the BearBUY homepage, instructional aids, training courses, and information on how to create Service Now tickets for BearBUY related issues.
| |
Whether you are an experienced or a new BearBUY shopper, it is always best practice to take the BearBUY: Basics for Shoppers training if you haven't already.
To take this ESSENTIAL training, please click on this course #: BEESS950-Online
| | | | |
