OSP Weekly 06/12/2024

----- Division of Research -----

The Office of Sponsored Programs is excited to announce the release of Cayuse Sponsored Projects (SP). On July 1, 2024, Cayuse SP will replace grantsERA as the University-wide grants management pre-award and non-financial post-award system. Cayuse SP will integrate with research enterprise Cayuse IRB platform as well as Workday HRM and allow for a more streamlined and efficient connection between systems.

Cayuse SP offers a broad array of benefits, including:

• Create a proposal.
• Route a proposal for grants and contracts for review and approval.
• View the status and routing progress.
• View funded proposals and active awards based on your role and assigned Unit/Cost Center.
• Smart Form Technology.
• Improved Reporting Functionality.
• Modern Look and Feel.

We expect a high level of activity in Cayuse SP over the next few weeks as our community creates new proposals and navigates the new user interface and functionality.

In anticipation, we wanted to answer a few questions you may have as you navigate the new system:



How Do I Log into Cayuse SP?

1. Navigate to the UNLV Cayuse SP System: http://unlv.cayuse.com.
2. Enter your UNLV issued ACE ID (Shibboleth) username and password. 
3. Click “Sign in”.

What Data is Available in Cayuse?

Data



People and Assigned Cost Center(s)

Sponsors

Location in Cayuse SP

Admin Module

Proposals/Awards

Data Source/Integration



Workday

GrantsERA/Workday

What Proposals and Awards will I be able to View?

• No legacy data has been imported into Cayuse.
• Principal Investigators (including Co-PI/Multi-PI) will have view access to their active awards and associated funded proposal(s).
• Based on their assigned Cost Center, Research Administrator will have view access to active awards and their associated funded proposal(s).
• Based on their School Cost Center, Unit (Dean, Chair, Associate Deans for Research) Approvers will have view access to active awards and their associated funded proposal(s).

Submitted Proposals not tied to an Active Award will not be available to view in Cayuse SP prior to July 1, 2024. At the time of Notice of Award, project documents will be requested and available to view after August 31st or at the time of award/amendments.

If you have, an urgent request related to a Submitted Proposal that is not in Cayuse SP, please contact ospcayuse@unlv.edu for technical issues or your OSP Pre Award Research Administrator.  

Campus Training

To prepare for the transition, OSP has continued trainings available, video of training, online guides and training module through WebCampus ‘Cayuse SP Proposals WebCampus Course '. The course is an introduction to Cayuse SP and offers users an understanding of the various elements and functionality within Cayuse SP as well as information regarding proposal development, review, and approval. The course is hosted on UNLV WebCampus.

In addition, OSP has developed additional resources Cayuse Tips, Tasks Dashboard, Basic Navigation, etc. The online training is posted at UNLV WebCampus and consists of customized gif illustrated guides that aim to walk users through creating and approving proposal records, routing workflows, user roles, and dashboard views. 

In addition to the online resources, the OSP training team has scheduled Google training with individual Schools and Divisions. Initial training focuses on proposal preparation, routing and approvals customized to address School and/or Division specific needs. For additional trainings sign up here. 

1-hour Step-by-Step Training Video

Questions? For any questions related to the implementation of OSP Cayuse SP, please email OspCayuse@unlv.edu to submit your question to the Office of Sponsored Programs training team.

Where Do I Go for Help? 

Our goal is to provide multiple avenues of support to you during this transition.  

Please see the below quick reference guide on where to go for help:

Q: Need real-time guidance or assistance?

A: Call our main office 5-1357 or ospCayuse@unlv.edu

Q: Need assistance with a proposal that needs to be routed, approved or submitted?

A: Contact your Pre Award OSP College Assignments

Q: Need training guides and Resources?

A: https://www.unlv.edu/research/osp/cayusesp

Q: Need technical assistance (e.g. logging in, access, user roles, etc.)?

A: Reach out to ospCayuse@unlv.edu

We look forward to working with you on the new Cayuse SP system! Please do not hesitate to reach out with any questions.

OSP - Researcher Toolkit - If you need access - email lori.ciccone@unlv.edu.

Althea Sheets, Research, Scholarly, and Creative Activities Development Manager, Office of Sponsored Programs, althea.sheets@unlv.edu, 702-895-1880

Subscribe to OSP Weekly/Funding Friday/Limited Submissions