IFTA returns to go all electronic on August 1

Starting August 1, filing of all International Fuel Tax Agreement returns must be made electronically, using MoDOT Carrier Express.

STEP-BY-STEP VIDEO OF RETURN FILING

The three videos linked here show how to file IFTA returns through MoDOT Carrier Express.

The first two videos cover the steps beginning with log in to entering data to invoicing and payment. The third walks through the document upload process.

You can click on the links here or visit modot.org/IFTA to find the videos. If you are more comfortable reading through the steps, find written user guides also on the IFTA webpage.

FILING ONLINE IS EASY AND REDUCES ERRORS

Nearly 90% of those who file IFTA do so electronically. Many tell us it is the easiest of all the transactions they complete online.

In addition, the system uses the most current fuel tax information reported by each state and province. There's no need to seek the current fuel tax rates for each jurisdiction, nor must carriers calculate tax due or refunds owed. The system does it for you.

WE ARE STILL HERE

During work hours, MoDOT agents are available to assist IFTA licensees with accessing and completing fuel tax returns. In fact, we expect to provide better availability as we reduce the time we spend in data entry and move to a technical support role. And with fewer calculation errors, our Financial team can use time currently spent making corrections for your more pressing needs.

A HELPFUL IFTA VIDEOS - ALSO FOUND AT MODOT.ORG/IFTA

Link to part 1 of a video: how to enter IFTA tax return information into the MoDOT online system.

FILING AN IFTA RETURN ONLINE: PART ONE

Link to part 2 of a video: how to enter IFTA tax return information into the MoDOT online system.

FILING AN IFTA RETURN ONLINE: PART TWO

Link to a video that shows viewers how to upload documents to MoDOT Carrier Express.

HOW TO UPLOAD SUPPORTING DOCUMENTS IN MODOT CARRIER EXPRESS

IFTA ROUNDING MESSAGE ADDRESSES DATA QUALITY, PROMOTES ACCURACY

When filing an IFTA tax return, a message about the mileage you report might appear. This year-old function activates as a reporting safeguard.

The “miles appear rounded, please verify” message appears when a significant number of jurisdiction mileage reports end with a zero or a five.

If the majority of entries end in zero or five, an explanation is required. MoDOT MCS reviews the comments, sometimes requiring additional documents, such as trip logs or mileage reconciliations. Auditors also see the explanation and supporting documents as part of their review.

This helps ensure that information shared on IFTA tax returns is accurate. Past audits reveal that tax returns with an excessive number of mileage reports ending with a zero or five rarely match receipts and reports for the period.

WORK WITH US IN WORK ZONES

Highway crews and contractors are already hard at work on repair, bridge work, striping and other projects.

Please work with us by obeying signs and instructions, minding your speed and driving with extra care around work zones. Your role will help us all get home safely.

Want a heads up about impactful work zones on Missouri interstates and U.S. Routes? Sign up for our email service - or update your subscription - by visiting our sign-up page . Choose Incident/Corridor Reports to receive the weekly work zone report.

OSOW TIPS - Stay on route

Last spring, travelers endured hours of delay due to incidents that occurred when an OSOW load driver continued traveling after missing a turn on their assigned route.

We remind carriers and drivers to review permits for accuracy. You must notify MoDOT MCS of any issues BEFORE movement commences.

Follow the prescribed route. If a driver misses a turn, STOP. Notify MoDOT MCS to issue a new permit with safe routing. Carriers whose drivers travel off the approved route can be suspended from permitting privileges or find them completely revoked.

During incidents that block a driver's path, such as a crash that closes a highway, an OSOW permitted driver cannot detour. They can pull off the highway to a safe place and wait for the incident to clear.

Blanket permit holders must verify the route they choose to travel can support the weight, width and height of their load. Use the MoDOT Traveler Information Map’s introductory and OSOW layers to verify the route is safe for travel on the date of travel.

MCS thanks the OSOW community, the vast majority of whom follow permit restrictions to the letter, for helping keep themselves, fellow travelers and Missouri's highway infrastructure safe.

RENEWAL AND FILING CALENDAR

MAY

29 - Memorial Day - MoDOT offices closed.

JUNE

1 - Last day to pay for renewal of IRP apportioned license plates that expire June 30.

19- Juneteenth - MoDOT offices are closed.

30 – Carriers with apportioned plates expiring today must display new credentials tomorrow.

JULY

4 - Independence Day. MoDOT offices are closed.

1-31 – IFTA 2nd quarter 2023 fuel tax filing period. Payment, if required, is due July 31.

AUGUST

1 - Last day to file for renewal of IRP apportioned license plates that expire Sept. 30.

SEPTEMBER

4- Labor Day - MoDOT offices are closed.

30 – Carriers with apportioned plates expiring today must display new credentials tomorrow.

OCTOBER

1 - Last day to file for renewal of IRP apportioned license plates that expire Dec 31.

1-31 - IFTA 3rd Quarter 2023 fuel tax filing period.

9 - Columbus Day - MoDOT offices closed.

MODOT OFFERS FREE TRAINING ON ONLINE SYSTEM & SAFETY REGS

CREDENTIALING AND PERMITTING

IFTA

PROCESSING QUARTERLY TAX RETURNS IN MCE

July 18, 9 - 10:30 a.m. - Click to enroll

July 25, 1 - 2:30 p.m. - Click to enroll

Oct. 11, 1 - 2:30 p.m. - Click to enroll

Oct. 19, 9 - 10:30 a.m. - Click to enroll

Special IFTA training for those with permit service transaction access

July 19, 9 - 10:30 a.m. - Click to enroll

IRP

PROCESSING APPORTIONED PLATE RENEWALS AND SUPPLEMENTS (TRANSACTIONS)

July 20, 1- 2:30 p.m. - Click to enroll

September 13, 9 - 10:30 a.m. - Click to enroll

OVERSIZE OVERWEIGHT PERMITTING

PROCESSING SINGLE TRIP AND BLANKET PERMITS IN MCE

July 12, 9 -10:30 a.m. - Click to enroll

October 18, 9-10:30 a.m. - Click to enroll

MISSOURI INTRASTATE OPERATING AUTHORITY

PROCESSING RENEWALS OF INTRASTATE AUTHORITY IN MCE

October 19, 1 - 2:30 p.m. - Click to enroll

MISSOURI HAZARDOUS WASTE TRANSPORTER LICENSE

PROCESSING RENEWALS AND SUPPLEMENTS

July 27 - 2-3 p.m., Click to enroll

GENERAL SAFETY TRAINING

An in-depth look at safety regulations and recordkeeping requirements.

Online training is offered from 9:30 to 11 a.m. in a 4-day format, with each day dedicated to specific regulatory parts. This allows for flexibility in your session scheduling.

In-person training takes place from 8:30 a.m. to noon and is completed in one day.

All classes are offered free of charge.

Online - Click on the topic to enroll

May 22, Part 396 Vehicle Maintenance

May 23, Part 382 - Drug and Alcohol

May 24, Part 395 - Hours of Service

May 25, Part 391- Driver Qualification

Visit www.modot.org/safety-credentials-training for MCS' training schedule.