May 2024

Chrome River training available in June

Beginning next month, Procurement Services will be hosting a series of training sessions to introduce Chrome River, U-M’s upgraded expense reporting system. The move to Chrome River, which is going live on August 1, 2024, was announced earlier this year.

To ensure the university community is prepared for this shift, we are offering a variety of sessions tailored to different skill levels and user roles:

Introduction to Chrome River (Instructor-led): Ideal for all users who create expense reports for themselves or others. This session will cover the basics of navigation, expense creation, and report submission. There will be a live demo of the system, tips and tricks, and time for Q&A. 

Read more about instructor-led and on demand Chrome River Approver Training, SSC Expense Submission Process Training, and what you can do to prepare for Chrome River.

Quote-to-Order System updated

The Quote-to-Order (QTO) system has been updated to align with the revised Procurement SPG that went into effect in March. Since suppliers in the QTO system already hold University-Wide contracts that have already been competitively bid, there have been some notable changes to the system, including:

  • Users are no longer prompted to select at least three suppliers in order to receive quotes.
  • Projects with a billing amount under $75,000 do not require buyer review or approval.

For more information on the QTO system, please visit our website.

Limited edition national championship PCard/Travel Card

Procurement Services has partnered with JPMorgan Chase to offer a limited edition PCard and Travel Card celebrating the football team’s 2023 National Championship. 

Why use a PCard or Travel Card?

There are many benefits to using a PCard or Travel Card for business and travel-related expenses—both for you and U-M. Using a PCard or Travel Card:

  • Provides a more secure form of payment, with the ability to track issues and address any improper or fraudulent charges with the support of JP Morgan Chase
  • Eliminates the need for employees to use personal resources and seek reimbursement for U-M business purchases
  • Makes submitting expense reports easier, with most expense information pre-populated and already attached to your user profile
  • Eliminates the risk of taxation on late-submitted expenses
  • Offers faster, simpler payment to suppliers (vs. a purchase order and invoice)
  • Provides more accurate data reporting

Read more on who should apply for a PCard/Travel Card, examples of appropriate transactions, how to update your current card to the limited edition version, or how to apply for a new limited edition card.

Introducing Procurement Office Hours

If you’d like to learn more about purchasing at U-M, Procurement Services will be hosting a series of virtual office hours over the next few months. Representatives from our purchasing teams will be available to answer your buying-related questions at the following sessions:  

  • June 27, 2024, 11 a.m. to 12 p.m.
  • July 22, 2024, 10 a.m. to 11 a.m.

We look forward to seeing you and encourage you to add the dates to your calendar. The Zoom link and passcode below can be used for all sessions:

Passcode: 575989

Read news article.

Office Supply Reuse Days are back!

The Office of Campus Sustainability, in partnership with Waste Management Services and Property Disposition, will be collecting gently-used office supplies from campus locations and making them available to U-M departments and local non-profits at no charge.

Please see the 2024 Office Supply Reuse Days schedule below. 

  • June 14: Departments wishing to contribute office supplies for reuse must email by this date to indicate their intent to participate.
  • June 19: Office supplies will be collected from loading docks and dumpster areas at North and Medical Campus locations. 
  • June 20: Office supplies will be collected from loading docks and dumpster areas at Central and South Campus locations. Supplies must be put out by 8 a.m.
  • July 11 and 12 | 8 a.m. to – 3 p.m.: U-M departments, local nonprofits, and teachers are welcome to ‘shop’ (take) the supplies at the U-M Waste Management Services Facility, located at 1655 Dean Rd in Ann Arbor.

Join the Sustainable Purchasing Leadership Council today!

Effective immediately, any U-M employee can join the Sustainable Purchasing Leadership Council (SPLC), a non-profit organization that champions sustainable purchasing best practices. One of SPLC’s main objectives is to support and recognize employees with purchasing responsibilities who accelerate the transition to a sustainable future.  

To support that objective, SPLC provides access to action plans, best practices, case studies, and various tools that align procurement processes with sustainability. Members can also connect with a community of professionals dedicated to responsible purchasing. The university’s membership in the organization was recently reactivated by Procurement Services and the Office of Campus Sustainability and there is no cost for U-M employees to join SPLC. 

Read more on how to join SPLC, how to sign up for an information session, and who to contact for more details.

Lab Reuse Program offers savings and promotes sustainability

Are you looking for free lab supplies or have lab items you no longer need, but don't want to throw away? The Lab Reuse Program is the solution for you! 

Through this program, Office of Campus Sustainability (OCS) employees pick up unwanted supplies from labs (including chemicals), list them on an online inventory, and deliver any items U-M researchers request free of charge. This program diverted over 2,700 pounds of waste from landfills in FY 2024 and saved researchers more than $120,000 when compared to the cost of buying new supplies!

Read more on Lab Swap Events, as well as the upcoming opening of the permanent Lab Swap Shop.

Travel Supplier Showcase draws big crowd

More than 450 U-M employees attended the Spring Travel Supplier Showcase earlier this month and visited booths from nearly 30 exhibitors. The list of exhibitors included Collegiate Travel Planners (CTP), Delta and Southwest Airlines, National Car Rental and Enterprise Rent-A-Car, CIBTvisas, several local hotels, and a number of internal U-M departments.

Employees could also sign up for TSA PreCheck interviews during the event. JPMorgan Chase participated in the showcase to help launch the new limited edition PCard/Travel Card, which features a logo that celebrates the football team's 2023 national championship. 

Raffle prizes were announced throughout the event, including two Delta Airlines $250 certificates, a Southwest Airlines e-pass, a swag bag from Wyndham, and several one night stay vouchers for Hampton Inn Ann Arbor-North, Inn at the Michigan League, Ann Arbor Marriott Ypsilanti at Eagle Crest, and DoubleTree by Hilton Ann Arbor North. And four attendees won a U-M-branded travel accessory (a hard-side carry-on luggage or a travel backpack).

Visit the Travel Supplier Showcase webpage for photos of the event, helpful handouts, and a list of suppliers and internal U-M departments that were in attendance. If you have feedback on the showcase or suggestions that can help us plan future events, please take a moment to complete this brief survey. We’d love to hear from you and welcome your input!

Information about the next Travel Supplier Showcase will be available in the fall.

DYK? You can catch up on past Buying Blue CoP events

The Buying Blue Community of Practice (CoP) connects people across U-M who have an interest in procurement-related topics, including tools, processes, lessons learned, and upcoming changes. The CoP webpage contains useful information from all previous meetings and presentations since the program's inception.

The April webinar featured information about the formal bid limit increase and the revised procurement SPG. If you were unable to attend or have questions regarding the new process, check out the recording, presentation, Q&A, and tips for efficient and easy purchasing under U-M’s revised procurement SPG.

Buyer's Corner

  • Hatzel & Buehler, an electrical construction company based in Southfield, MI, has been reactivated for ordering. The company also recently purchased Turner Electric Company.
  • Madison Electric has a new look and feel for its punch-out catalog. 
  • In need of catering services for an upcoming event? Check out our list of University-Wide contracts.

New faces on board in Procurement Services

Procurement Services is excited to introduce our newest team members! Read more about the new faces that have joined the team.

Want to know more about what’s happening in Procurement Services?

Don’t forget to join the #Procurement-Services channel on Slack! This channel shares a variety of content including new contracts, highlights of existing contracts, tips and tricks, employee spotlights, and upcoming Procurement Services events. If you haven’t heard of Slack, we encourage you to check it out! Creating an account is easy and we hope to see you on Slack soon!

Contact Us
Please contact us with any feedback, comments, questions, or concerns at (734) 764-8212, option 2, or  
We enjoy hearing from you and welcome your feedback.

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