May 2018
Your monthly news & updates
President's Message
Greetings NTMCA Members!
Well, for most of us, elections are behind us. We’ll, in turn, have more time to focus on other projects. I’m reminded of the various projects mentioned during January meeting. Now might be a good time to ask yourself, ‘Am I making progress on that project?’ or ‘Do I need to regroup and start the project with a different game plan?’ or ‘Should I ask someone for help?’.   Wherever you find yourself with your project (or projects), I hope you’re making progress and achieving success.
April Meeting – Professional Seminar

Many, many thanks to the Professional Seminar Committee - Co-chair Theresa Scott (Flower Mound), Co-chair Art Camacho (Haltom City) and Zolaina Parker (Watauga) who planned and led an extremely informative seminar this past month. The topic was ‘Avoiding Legal Pitfalls’. Nine attorneys from the law firm of Taylor, Olson, Adkins, Sralla & Elam LLP helped attendees gain a better understanding of the complex legal issues specifically as it relates to the functions of the municipal clerk’s office.

Art Camacho (Haltom City) & Theresa Scott (Flower Mound)
Topics covered included: Open Meetings Act, Public Information, Document Retention, Elections, Tort Claims Act, Electronic Signatures, Notarizing Documents, and Bonds for Secretaries. The attorneys did a great job presenting the information and even made it fun by using a couple games.

Over thirty people attended the seminar, most of whom experienced the new Denton County Southwest Courthouse in Flower Mound for the first time. It is a wonderful place to meet. Thank you also to Zolaina Parker (Watauga) for creating and donating the beautiful table décor. 
Thank you too, to the following companies who financially sponsored the event: Franklin Legal Publishing, Municode, Records Consultants, and Iron Mountain. And thank you to Scott Merriman for donating pens and note pads.
Amy Shelley (Southlake), Dianna Buchanan (Haslet), Yael Forgey (Azle), Lindsay Wells (Euless)
Tammy Dixon (Bartonville), Kristi Gilbert (Argyle), Dianna Buchanan (Haslet), Erika McComis (Bridgeport), Christine Green (University Park)
TOASE Attorneys - Ashley Dierker, Fritz Quest and Betsy Elam
Membership Update
We gained three more members this past month, bringing our membership total to 97. Way to go Membership Committee: Lauri Garber (Carrollton) – Chair and Amanda Jacobs (Bedford).

Next Meeting
Our Chapter does not meet in May due to elections. Our next meeting will be on June 21 st in North Richland Hills for our Awards Luncheon.

FY 2018-2019 Budget
The Board will soon begin working on the Fiscal year 2018-2019 Budget. If you have any thoughts or concerns, please email any one of us on the Board. We value your input.

Brief Reminders for Important Dates and Events
  • Applications for the Clerk of the Year Awards (NTMCA & TMCA) are due May 11th
  • Application deadline for Alyce Deering Scholarship has been extended to May 18th
  • Applications for serving on the NTMCA Board are due June 15th
  • TMCA Records Management Seminar Social is scheduled for Thursday, August 9th
  Respectfully Yours, Sheila Morales, President
TMCA and NTMCA Clerk of the Year
NTMCA Members,

REMINDER: Clerk of the Year nominations are due by May 11, 2018. As of April 20 th, I have only received 2 nomination forms. Please carefully consider who you would like to nominate from our Chapter. We have so many accomplished members who are doing great things! Let’s recognize them for their leadership! The form and qualifications are below.

The deadline for nominations is May 11, 2018 .
Nomination forms: Word Format Fillable PDF


NTMCA Clerk of the Year
1) A City Secretary who has been an active member of the NTMCA for at least three years;
2) Must have provided service to other Municipal Clerks on a local level where the opportunity exists;
3) Must have exhibited leadership abilities;
4) Must be a Texas Registered Municipal Clerk; and
5) Must currently be a City Secretary.

TMCA Clerk of the Year
1) Must currently hold a municipal clerk position;
2) Must currently be an active member of the Texas Municipal Clerks Association, Inc., and must have been an active member for at least five years;
3)Must have provided service to other Municipal Clerks on a local level where the opportunity exists, or on a state level;
4) Must have exhibited leadership abilities;
5) Must be a Texas Registered Municipal Clerk; and
6) Must not be a prior recipient of the Municipal Clerk of the Year award.
Nomination forms should be submitted to the Committee Chair by May 11 . Questions can be submitted to the Clerk of the Year Committee:

Aimee Nemer, Richardson, Chair, 972-744-4290

Janice England, Saginaw, 817-232-4640

Traci Henderson, North Richland Hills, 817-427-6060

Amy Shelley, Southlake, Board Liaison, 817-748-8183
Board Officer Applications Wanted!
The 2018 Nominating Committee is seeking applications for individuals wishing to serve on the NTMCA Board. Board Member positions include the offices of President, Vice-President, Treasurer, Secretary, and Historian. 

Board Members must be willing to commit to attend the ten monthly Chapter meetings throughout the year. Board Members also meet after regular Chapter meetings, as well as attend 2-3 all day retreats, as scheduled by the Board President. Board Members typically dedicate two to five hours per week of their time to NTMCA duties. 
Please review the NTMCA Bylaws for detailed descriptions of duties and commitments. Please take the time to give back to our organization through service on the board.
Officer applications are due to the Nominating Committee Chair Shannon Montgomery, at by 5:00 p.m. Friday, June 15, 2018.
2018 Nominating Committee
Shannon Montgomery, Chair
Diane Cockrell, Member
Amy Shelley, Board Liaison
2018 Alyce Deering Scholarship Applications

We are currently accepting applications for the 2018 Alyce Deering Scholarship. The purpose of the scholarship is to provide funds for travel and seminar registration for a TMCCP/TMCA sponsored certification program. The full summary of the program is available HERE . To apply you submit a completed application along with a copy of your TMCCP transcript and a letter of commitment the Scholarship Committee c/o .

The application deadline has been extended to May 18th.

Alyce Deering Scholarship Committee:
Tammy Dixon, Bartonville
Ginger Choate, Flower Mound
Ingrid Rex, Flower Mound
Sheila Morales, Board Liaison

Upcoming Events and Meetings
May - No meeting due to elections

June 21, 2018 - Awards Luncheon - North Richland Hills (note date change)

July 19, 2018 - Decatur - TMCA President Marie Balthrop (Wichita Falls) will be joining us.

August 9, 2018 - Social hosted by NTMCA at the TMCA Records Management Seminar

May 11th - TMCA/NTMCA Clerk of the Year Deadline

May 18th (extended) - Alyce Deering Scholarship Deadline

June 15th - Board Officer Application Deadline
North Texas Municipal Clerks Association | |

President:  Sheila B. Morales , Copper Canyon | 940-241-2677

Vice-President:  Amy Shelley , Southlake | 817-748-8015

Treasurer: Monica Solko , Lake Worth | 817- 237-1211 x105

Secretary:  Kristi Gilbert , Argyle | 940-464-7273  

Historian:  Christine Green , University Park | 214-987-5302