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July 5, 2024
Dear Direct Member Representative,
This message contains important information regarding MSYSA registration in GotSport for the Fall 2024 season. Please review carefully. If someone else from your club/league should receive this information, please forward accordingly.
For registration preparation information previously sent to MSYSA Scheduling Leagues for Fall 2024, click here.
Fall 2024 MSYSA Registration Events will open for your use on August 1, 2024.
Fall 2024 Registration Deadlines
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Fall 2024 Registration Data must be added and finalized in GotSport by September 25, 2024
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Fall 2024 Registration payment due by October 15, 2024
September 25, 2024: Registration data (players and team officials) must be added & finalized in GotSport
- Players, coaches, and managers must be added & rostered in GotSport by September 25, 2024. Only those participants (players, coaches, & managers) who are approved on event rosters within MSYSA affiliated events will be registered with MSYSA.
- MSYSA is responsible for submitting and invoicing registrations on behalf of all direct members. This will be done in early September (in the weeks leading up to the final registration deadline). MSYSA will send billing notifications & reminders to direct members during this process.
October 15, 2024: Final registration payment due to MSYSA
- Clubs have access in GotSport to review their invoicing and check their registration account balance, to determine the amount of final payment owed to MSYSA. Clubs will not receive a separate invoice or balance statement from MSYSA.
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To submit payment, mail a check to the MSYSA State Office, or send me an email to set up or request payment processing via ACH transfer (ACH Form). ACH payments will not be processed unless first requested by a club/league representative.
Late fees:
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A 10% late penalty will be added to any registrations added within two weeks after the deadline (i.e., for registrations added September 26 through October 9).
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A 20% late penalty will be added to any registrations added within four weeks after the deadline (i.e., for registrations added October 10 through October 23).
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A 30% late penalty will be added to any registrations added within 6 weeks after the deadline (i.e., for registrations added October 24 through November 6).
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A 40% late penalty will be added to any registrations added within eight weeks after the deadline (i.e., for registrations added November 7 through November 20).
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A 50% late penalty will be added to any registrations added more than eight weeks after the deadline (i.e., for registration added November 21 or after)
For a detailed list of registration fees, please review the MSYSA 2024/2025 Fee Structure.
Registration in GotSport:
The process to submit registrations to MSYSA in GotSport is the same for Fall 2024 as it was for Fall 2023. As a reminder, only those participants (players, coaches, & managers) who are approved on event rosters within MSYSA affiliated events will be registered with MSYSA. Teams must be enrolled in A) an event from one of MSYSA’s affiliated scheduling leagues, or B) one of MSYSA’s State Registration events. A club cannot use their own ‘event’ to submit registrations to MSYSA.
For MSYSA ‘scheduling leagues’ – Continue maintaining league event rosters for your participating teams, in your respective league events in GotSport.
For MSYSA non-scheduling league direct members –Below are links to updated resources for registering in MSYSA events in GotSport.
Registration Assistance Offer:
As we’ve done in past years, MSYSA is extending optional GotSport Registration Assistance to our direct members, for a nominal fee of $0.50/participant. For more details, please review here.
Age up August 1:
Team ages do not need to be changed manually. When the new season begins on August 1, all team ages will update automatically in the system. If a team age is manually changed, the system will then have the team "age up" again on August 1 and the age will be incorrect. Please check team ages before enrolling them in the event.
Pool Teams:
If using pool teams MSYSA recommends that clubs hide the team player lists. For instructions on this, please review this support article: How to Hide the Player List from Coaches/Managers/Players
REMINDER: Player Account Minimum Required Fields:
The minimum required fields to add a player into GotSport are: First Name, Last Name, Gender, DOB, Address, City, State, Zip, Phone Number, Parent First Name, Parent Last Name, Parent Email/UserID, and Competitive Level. MSYSA is required to provide player data to US Youth Soccer and US Soccer, but we cannot do so if these fields are incomplete.
Player Account Locks:
Once a player has been approved on a roster, their account info (name, DOB, and gender) will be locked from editing. If that happens and you realize you need to make a change to the account, you can email the impacted league (for example, Tyler Zbik if it’s for Premier), or myself, Elizabeth (esatterley@michiganyouthsoccer.org), if it’s for in-house, and the appropriate change can be made on the player account.
Other GotSport Resources for Clubs:
*Note Regarding Duplicates- When merging duplicate player accounts be sure to choose the account with the USSF number or save that number and add it to the remaining account after the merge is complete.
Risk Management Resources:
The Risk Management Resources page of the MSYSA website includes help guides pertaining to Risk Management in GotSport, including MSYSA RM FAQs. Also, the SafeSport Training instructions have been updated to reflect a change in the training platform website (SafeSportTrained.org). As a reminder, all participating adults must maintain the following Risk Management certifications (known as “Requirements” in GotSport):
- Background check (annually)
- SafeSport training (annually)
- CDC Heads Up (every 3 years)
Adult Athlete Risk Management: Adult athletes (aged 18 and up) must also complete the three Risk Management Requirements. For more information, please review here.
Any questions pertaining to Risk Management can be emailed to rtheisen@michiganyouthsoccer.org.
International Transfer Clearance (ITC): Please be advised MSYSA has made specific adjustments to our policies to ensure compliance with the FIFA/US Soccer international clearance (ITC) policies involving minor athletes. In preparation for the Fall 2024 season, MSYSA ITC policies apply to all leagues/clubs, regardless of their pro-affiliation status. For more detailed information regarding ITC, please see the ITC page of the MSYSA website.
League Affiliation Updates:
MSYSA uses SportsForms to collect all League Affiliation updates. Emails will be sent to board members of your organization with a link to the form beginning July 10, 2024. Be sure your organization is updating your league affiliation (board member list) online each year to ensure compliance with MSYSA Bylaws. For questions, please contact myself, Elizabeth Satterley (esatterley@michiganyouthsoccer.org).
Insurance & COIs:
Please review the Insurance page of our website for more information. Any questions should be directed to Julie Pearson (jpearson@michiganyouthsoccer.org).
Thank you,
Elizabeth Satterley
Member Services Manager
esatterley@michiganyouthsoccer.org
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