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Regional & Divisional News
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In This Edition
- Open Enrollment has Begun!
- New Benefits for 2023
- IT Project Intake Redesign
- SafetyZone Enhancement
- New Vehicle Rental Program
- Environmental Sustainability a Highlight of New Aspirus Clinic
- Last Call for Photos of Our Veterans
- Nov. 16 Epic Upgrade: Training Dashboards now available
- Quarterly Wellness Challenge: Digital Overload
- National Gratitude Month
- Why Saving Roth May Make Sense
- Employee COVID-19 Vaccine Clinics
- Conditions of Employment
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Open Enrollment has Begun!
Oct. 31 - Nov. 20
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Your action is required!
Employees must complete their benefit elections in GHR during Open Enrollment (Oct. 31-Nov. 20, 2022) to select benefits for 2023.
All coverage ends December 31, 2022, and employees who do not re-enroll will have no coverage for 2023.
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New Benefits for 2023
The past few weeks we’ve highlighted different benefits available through our Total Rewards package for benefit-eligible employees. This week we focus on our newly offered benefits of Pet Insurance and Identity Theft Insurance, and an Employee Discount Platform.
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Overview of Newly Offered Benefits | |
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Pet Insurance
Pet insurance can bring you peace of mind by providing reimbursement for eligible vet bills. Coverage includes accidents, injuries, common illnesses like ear infections, and serious or chronic conditions like cancer and diabetes.
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Identity Theft Insurance
Safeguard your credit, identity and bank accounts against identity theft. An Identity Protection plan from IdentityForce is available to help protect the digital safety and security of you and your loved ones.
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Employee Discount Platform
PerkSpot is a discount platform employees can use to find discounts online. It offers discounts on 25 different categories of goods and services like electronics, cars, travel, entertainment tickets, health, fitness, and home goods.
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Learn more about these newly offered benefits by clicking the button below. | |
This information and much more is now available on a new website dedicated to Total Rewards. Information was emailed on Oct. 18 to all employees, but you can access the site from anywhere with an internet connection by going to aspirus.org/totalrewards and using your Aspirus email and network password. The Human Resources Solution Center also is available for questions: 715-843-1282 | Extension 31282 | Email | |
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IT Project Intake Redesign
Pilot process implemented for requests
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The Aspirus Information Technology (IT) team is beginning work on a Project Intake Redesign to enhance its ability to manage the demand for IT project services and better align approved requests with available resources. A new pilot process is now in effect through at least Jan. 13, 2023, that limits the demand requests IT will process.
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Break/Fix requests – incidents or issues that prevent you from being able to do your job or applications not working as they should – will continue to be received and processed as they are now.
Demand/Project requests that will be processed during the redesign period, will be limited to those that fall within the following categories:
- Regulatory (identify regulatory or accreditation body requiring change, such as CMS, TJC, NCQA)
- Compliance (required change to prevent violations)
- Patient Safety (proposed change coming from RCA event or SafetyZone report)
- Epic Refuel FY23
- Project Pinnacle
- Other (need SVP approval)
All requests for which discovery is complete and/or are ready for governance review, will be advanced. All other requests will be canceled. All information will be retained in the system should it be deemed necessary to re-enter prior requests following the intake redesign period.
Continue to use our IT Self Service portal to request any IT service and support. The necessary changes will be incorporated on the site to support the pilot process for end users, while IT will manage the review, prioritization and approval workflows. Managers should continue to use the current ITPMO Support Tool in the Management role of the intranet to submit new project requests.
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SafetyZone Enhancement
Goes live Nov. 2
SafetyZone is enhancing its “Select Form” page on Wednesday, November 2. This is the page you see after clicking the “Submit Event” button on the SafetyZone homepage.
The enhanced page will feature a new look with all forms Aspirus uses listed in a grid format.
Current look (Nov. 1)
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Post-enhancement look (Nov. 2)
Note: This image is only an example; aspects of actual Aspirus page will differ.
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To select a form from this new page, you can either click the hyperlink on the left or the “Select Form” button on the right. | |
New Vehicle Rental Program | |
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Aspirus Health has partnered with Enterprise on a new vehicle rental program for business trips not requiring air travel. Vehicles are available to rent for Aspirus employees from Enterprise locations in our service area as a cost-effective, convenient alternative to using your own vehicle within certain mileage perimeters.
Vehicle rentals must be made using this dedicated reservation link, otherwise the billing and negotiated rates will not apply. Rental vehicles will not be kept on-site at Aspirus locations and Enterprise may not have a location in all our markets.
Based on rates negotiated with Enterprise, employees should reserve a midsize vehicle when trips meet the following mileage minimum designations:
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One-day trip: More than 120 miles
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Two-day trip: More than 240 miles
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Three-day trip: More than 360 miles
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Four-day trip: More than 480 miles
Please refer to the updated Corporate Travel page accessible under the “Life & Career” menu on the intranet for additional program details, including pick-up and drop-off options, FAQs and a mileage reimbursement calculator.
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Environmental Sustainability a Highight of New Aspirus Clinic | |
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Today (Nov. 1) we opened a new primary care clinic centrally located in the heart of downtown Wausau: Aspirus Wausau Clinic - N 3rd Street.
Built with a commitment to environmental sustainability, the clinic features:
- Geothermal heating and cooling
- Solar roof panels
- GREENGUARD-certified furniture and healthy interiors designed to ensure clean indoor air
- Outdoor elements such as permeable pavement and landscaping with native plants that help filter pollution from rain, stormwater runoff and melting snow
Take a virtual tour by clicking the video below. See the Central WI Region News for more.
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Last Call for Photos of Our Veterans | |
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This Veterans Day, Aspirus plans to honor and highlight our incredible veterans on our social media platforms, just as we did in 2021. We are seeking photos from current and former service members currently working with Aspirus.
Needed:
- Military photo + name and military title exactly as it needs to be written
- Current photo + name and Aspirus title exactly as it needs to be written
Submit to: socialmedia@aspirus.org
Deadline: Monday, November 7
Examples from last year:
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Nov. 16 Epic Upgrade
Training dashboards now available
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The next Epic upgrade goes live on Wednesday, November 16. The upgrade will include the November 2021 and February 2022 releases of our EMR software. | | |
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Training dashboards are now available via our Epic Learning Library. They highlight changes that will directly impact various roles. Access the dashboards by pressing F1 within Epic, or using the following links:
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Quarterly Wellness Challenge: Digital Overload
This four-week challenge encourages participants to spend an hour a day without screen time and improve mental health and well-being. Taking time for a technology break will ease anxiety, increase happiness, reduce multitasking, reduce technology cravings, and allow you time to connect with the people in your life.
Register on the wellness portal under Digital Overload registration in the Quarterly Wellness Challenges section.
- Registration: Open until Nov. 12
- Challenge: Nov. 6 - Dec. 3
- To successfully complete this challenge, you will use the wellness portal’s Digital Detox tracker to track a minimum of 60 minutes spent away from electronics each day.
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Challenge is open to all employees, spouses and domestic partners. Employees who successfully complete the challenge will earn 750 Rewards & Recognition points. This Quarter 4 Wellness Challenge will not count as an activity for the 2022 Aspirus Wellness Program. To be eligible for the annual wellness grand prize or 7,000 Rewards & Recognition points, employees must complete all four quarterly challenges. | |
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National Gratitude Month in November encourages us to embrace the power of gratitude and giving back.
Everything in our lives can improve when we are grateful. Research shows gratitude can enhance our moods, decrease stress and drastically improve our overall level of health and well-being. On average, grateful people tend to:
- Have fewer stress-related illnesses
- Experience less depression
- Have lower blood pressure
- Be more physically fit
- Be happier
- Have a higher income
- Experience more satisfying personal and professional relationships
- Be better liked
Grateful kids are even more likely to get A’s in school.
Ways to celebrate National Gratitude Month
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Start a gratitude journal. Write about someone or something you’re thankful for every day. You’ll find your appreciation for those around you grows deeper and fonder the longer you keep it. When you read back on what you’ve written, you’ll be able to reflect on the relationships and their accomplishments.
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Share your gratitude with others. Letting someone know you’re grateful for their care, service or friendship often lifts their spirits or lifts a burden. Start a meeting by asking your team what they’re especially grateful for! Visit the Aspirus Rewards & Recognition site to share some gratitude to co-workers (click “Recognition” under the “Programs” header).
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Show your appreciation by giving back to your community, neighborhood or favorite organization. You can do this as an individual or as a team!
Gratitude is more than simply saying “thank you.” Gratitude’s amazing powers can shift us from focusing on the negative to appreciating what is positive in our lives. Practicing daily gratitude gives us a deeper connection to ourselves and the world around us.
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Why Saving Roth May Make Sense | |
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Master your money with MoneyAdvice@Work live webinars from Francis Investment Counsel, Aspirus Health’s retirement plan investment advisor.
Thursday, November 10
- Noon (Central)
- 4:30 p.m. (Central)
Are you concerned about taxes taking a sizeable bite out of your investments? Join this webinar to look at the benefits of utilizing the Roth tax treatment and why this may make sense for your retirement accounts.
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Employee COVID-19 Vaccine Clinics
Aspirus Employee Health is offering COVID-19 bivalent boosters at locations across our system.
Click the image to view available employee clinics.
Please bring your COVID-19 vaccination card when receiving your booster to support the proper documentation of your vaccination series.
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Remember to Check Out Your Local News
Click the links below for your region/division below to see what's happening locally.
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Regional & Divisional News
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