June 2019
Your monthly news & updates
Greetings NTMCA Members!

We barely get to celebrate the victory of having the elections behind us before we must begin thinking about the budget season. The weather is getting warmer, graduations are happening faster than parents can keep up, schools have let out, and vacations are beginning to take hold. What a wonderful time of year!

As you consider your budget (whether you prepare it or provide input), we as a Board want to remind everyone that one of the biggest benefits of joining NTMCA is the networking benefit. Networking strengthens your business relationships, provides you with different perspective and ideas, helps you make connections, gives you an opportunity to help others, provides you with motivation when needed, inspires you to greater accomplishments, and even provides friendships. So, I hope joining NTMCA is included in your budget next year! 
Please plan to join us at the annual NTMCA Awards Luncheon on Wednesday, June 26, in North Richland Hills at the Grand Hall at NRH Centre. Clerk of the Year Awards will be announced, Alyce Deering Scholarships will be awarded and NTMCA volunteers will be recognized. I hope you’ll attend and show your support; it’ll be a big celebration. Click here to register:   NTMCA Awards Luncheon
As for July, our meeting will be held in the Richardson Room, Richardson Civic Center, 411 W. Arapaho Road, Richardson, 75080, as a joint meeting with the Lone Star Chapter. Jennifer Pope, Partnership Specialist with the Dallas Regional Census Office is our scheduled speaker.
  • June 13-14, 2019 – TMCCP – How Emotional Intelligence Influences Strong Leadership & Ethical Behavior, League City

  • July 18, 2019 – Joint NTMCA & Lone Star Chapter Meeting, Richardson

  • August 15, 2019 – NTMCA Business Meeting, Saginaw

  • August 22-23, 2019 – TMCCP – Legislative Update, San Marcos

  • September 11, 2019 – NTMCA Business Meeting, Euless

  • October 9 - 11, 2019 - TML Conference, San Antonio

  • October 16, 2019 - NTMCA Business Meeting, TBD

  • October 24-25, 2019 – Graduate Institute, Fort Worth
Thank you for your support, friendship, and continued service to our organization and each other!
Respectfully Yours,
Amy Shelley, President
“Don’t get overwhelmed!”, that will be the best quote that you can repeat to yourself over and over when it comes to Records Management in your City. You probably have the big picture to adequately create, manage and preserve records. Unfortunately, it’s not an easy task, but to address all the challenges that you may face, you will need to start small with Records Management. Here are some best practices:

  • A foundation for your records. Know your city’s retention schedules and set record retentions for each type of record with respect to access, retention, and disposal. If you don’t have a retention schedule, create your own or adopt one!
  • Start with one department at a time. Start simple with Records Management in a single department, define retention rules for their records, and grow your strategy to other departments citywide.

  • Manage physical and electronic records. If you don’t have an Enterprise Content Management System (ECM), create one! Your ECM system can assist you by locating physical records internally or in offsite storage. This can offer greater protection against risk and eliminates stress in searching for records when no system established. It automates Records Management in your City!

Veronica Lomas, Technology Committee Chair
Thanks to all the members who take a few minutes to assist us in the biannual review of the Bylaws Please send any comments or questions to Diane Cockrell at dcockrell@decaturtx.org on or before July 1.

Christine Loven, City Secretary, Colleyville and I will bring suggested changes to the August meeting for discussion and a vote will be taken at the September meeting.
The 86 th Texas Legislature ended May 27. As of May 30 many of the bills that passed are in the hands of the governor for signature (enrolled status). June 16 th is the last day the governor can veto bills. He will typically sign some throughout the period and hold many for vetoing on the last day. A few bills that might be of specific interest to City Clerks are listed below, with a link to each for a more detailed description, and all of which are in an enrolled status:


Bill             Relating To

HB440        General obligation bonds

HB477       N otice requirement (certain debt obligations )

HB933      Posting on SOS/County website

HB1850     Voter info on website

HB2075     Form of a candidate's name on ballot

SB30          Ballot language reqs for a proposition seeking voter approval for the issuance of bonds

HB81         Disclosure of certain information (parades, concerts, or other entertainment events open to the general public that are paid for with public funds)


Bill             Relating To

SB1640      Quorum

HB2446    Availability of certain info (firefighters, EMS, & other fire personnel)

HB2840    Public’s rights as it relates to addressing the governing body in a meeting

SB943       Disclosure of certain contracting information under the public information law

SB944        Relating to the public information law (temporary custodian )
To stay informed about these bills and other city related bills:

  • The Texas Municipal League (TML) is in the process of summarizing around 300 bills by subject area for a newsletter that is scheduled to be released June 5

Upcoming Events and Meetings
June 26 - Awards Luncheon - NRH Centre, Grand Hall, North Richland Hills REGISTER HERE

July 18 - Joint NTMCA & Lone Star Chapter Meeting - Richardson

August 15 - NTMCA Business Meeting - Saginaw

August 22-23 - TMCCP Legislative Update - San Marcos

September 11 - NTMCA Business Meeting - Euless

October 9 -11 - TML Conference - San Antonio

October 16 - NTMCA Business Meeting - TBD

October 24-25 - Graduate Institute - Fort Worth

North Texas Municipal Clerks Association | ntmca@ymail.com | www.ntmca.org

President:  Amy Shelley , Southlake | 817-748-8015

Vice-President:  Monica Solko , Lake Worth | 817- 237-1211 x105

Treasurer: Traci Henderson , North Richland Hills | 817-427-6060

Secretary:  Christine Green , University Park | 214-987-5302

Historian:  Erika McComis , Argyle | 940-464-7273