Issue 11: June - MD Student Newsletter

Dear Students,

Happy summer! We recognize that summer is filled with different goals/activities for each group in our family… fourth years are studying for step 2 and making specialty decisions or preparing for important Acting Internships, while third years are in the midst of their first clerkship, and second-year students are enjoying summer before returning to school. So many things to be excited about… so many new experiences…

During June and July, we are busy preparing for the academic year ahead, including welcoming the class of 2027. The newsletters this summer will contain information that is important in this new academic year, including things like the MCOM Student Handbook and parking information for academic year 2023-24. Please make sure to especially read the newsletters this summer so that you can stay on top of important new info.

Take care of yourselves, and remember we are here to help if you have questions or concerns!

Dr. Z and Dr. D

Kira Zwygart MD, FAAFP

Associate Dean, Student Affairs

Deborah DeWaay MD, FACP

Associate Dean, UME

MD Program Student Handbook Attestation - Due June 30th

The AY 23-24 MD Program Student Handbook has now been published. The handbook provides information and links to important procedures and guidelines for medical students. Please ensure you review the handbook and become familiar with its contents. Please also note the below major update:

Changes to the APRC appeals process – pgs. 44-45

At the beginning of June, all students received a DocuSign attestation email to initial and sign off on the handbook. We have received 86% of the signatures. Please complete it by June 30th.

Class Merch - Deadline to order is June 29th

New MCOM merch including sweatpants, sweatshirts, and hats are available to order. The pricing explanations and designs are all included in the PowerPoint below. The goal is to have the merch available with the start of the school year, so please pay as you place your order. The deadline is Thursday, June 29.

Please help us improve the course 4 reference books!

Andy Nguyen, a rising 4^th year student, is collaborating with Dr. Danielle Gulick, course director, to improve the quality of the course reference books, specifically for Course 4. Please take 10-20 minutes of your time to fill out a survey on the efficacy of the Course 4 reference book, it would be greatly appreciated!

Tuition Deferment until July 28th

Class of 2024 & 2025 financial aid recipients all have a tuition deferment until 7/28/23 – refer to the announcement in the FinAid Canvas course for more details.

Make sure your CITI training certificates and CV are up to date!

It is imperative that your CITI training certificates are up to date for any Human Subject Research (i.e., clinical research, patient outcomes research) performed here in Tampa or at the Allentown campus. Full details/information below in the 'Research Updates' section.

Tuition Deferment until July 28th

Class of 2024 & 2025 financial aid recipients all have a tuition deferment until 7/28/23 – refer to the announcement in the FinAid Canvas course for more details.

Cost of Attendance Adjustment Information

Sharing info on the allowable cost of attendance adjustments. For further info click here.

ALL budget adjustments start with an in-person/phone or virtual appointment with a financial aid advisor, especially for away rotations.

The current amount included in your cost of attendance for ERAS applications is $1,300. If you go over this amount you may seek out an adjustment for the additional costs. The minimum amount for a cost of attendance adjustment is at least $100 per term.

Adjustments should be completed within the semester or the aid year and please note that the last day to turn in documentation(after your appointment with an advisor) is 4/3/2024. All adjustments to aid must be completed 30 days prior to the end of each term.

Please use Service Now or schedule an advising appointment for questions.

New Process: MS4 Curricular Track Changes

As of June 7, 2023, we began using a new process to request an MS4 Track Change.

Please complete this complete this Qualtrics form if you would like to request a Track Change (The link can also be found on the Doctoring IV Canvas page.
All track changes will be responded to for approval within 4-5 business days.
Track changes must be completed no later than September 30th.

Robert A. Good Honor Society Self-Nomination - Due July 2nd

Call for self-nomination for Robert A. Good Honor Society for the class of 2024 opened on Monday June 5th.

Scholarly projects are encouraged in all fields, including but not limited to biomedical research, innovation, education, the arts, creative endeavors, and service-oriented projects. Projects should contribute to improving medical attitudes, health outcomes, and the advancement of medicine.

Students who fulfill the Application Criteria are encouraged to self-nominate by completing an online application, providing a Personal Statement, current CV, and one (1) letter of support. Application criteria can be found here.

To apply, complete this application . Password is RGHS2024 (all caps).

The application deadline is July 2nd.

Make sure your CITI training certificates and CV are up to date!

Upcoming Exams

Class of 2024 – SELECT

6/30 - Universal NBME Makeup Exam

One45 - New Evaluation System!

The Office of Assessment and Evaluation is pleased to announce our new evaluation system, one45, for next academic year! We will use the system for didactic and clinical scheduling, didactic and clinical evaluations, case logs, and clinical grades (clerkships and acting internships only). Below are some perks the system offers:

Single Sign On (SSO) – You will log into the system using your USF NetID and password.
Mobile Accessibility – You can complete evaluations and enter case logs through your mobile device. one45 does not have a mobile app. However, the system will recognize when you are logged in on a mobile device and change the view for you.
Dictation – You can dictate (voice to text) comments in the evaluations through your mobile device.
To Dos (Evaluations to Complete) – All evaluations you need to complete, across all courses/clerkships, are presented on one screen. There is no need to change programs to complete evaluations.

Next Steps: We will provide you with in-depth trainings, including guides, on the system during the following:

Professions of Health (POH) – First Year Students
Year 2 Orientation – Second Year Students
Introduction to Clerkships (I2C) – Third Year Students
Introduction to Doctoring IV (I2D4) – Fourth Year Students

If any questions reach out to: evalsupport@usf.edu

Financial Aid Reminders

Please refer to important announcements via our Canvas course – Financial Aid Fundamentals & Debt Management and ensure that all notifications are turned on.
Please ensure that your financial aid file for 2023/2024 is complete and that you have applied for additional aid if necessary.

Medical Societies & Meetings Resources

Are you looking for Medical Societies & Meetings to present your scholarly work? Check out the High Yield Resources link on the RISE Canvas page. Airtable, a database platform, houses the Medical Societies & Meetings table. If you need help filtering the table, click here for a helpful guide. It is available only to MCOM utilizing your @usf.edu email address.

Make sure your CITI training certificates and CV are up to date!

CITI Training

The medical student must remain current on their Human Subject Protection training and fulfill any Conflict of Interest requirements.

The certification you did before matriculating to MCOM is good for only three (3) years.
Approximately 60-90 days before expiration, students will receive an email from CITI reminding you that your certification is set to expire.

Here is the link to sign into CITI.

Use your @USF.edu email address, and select the University of South Florida as the organization affiliation.
You may be directed to do a refresher course for the CITI Good Clinical Practice and Biomedical Investigators and Key Personnel.

Updating CV

Ensure your CV is updated on your ARC (Application for Research Compliance) portal account under your profile. Your CV should be updated annually (signed and dated).

Unfortunately, the ARC Portal has been experiencing a ‘glitch’ when you attempt to upload your updated CITI certificates. As such, please forward them to RSCH-arc@usf.edu

ATTENTION: Ms. Samantha Nash

Users Application Specialist, ARC Portal Team

USF Office of Research Integrity and Compliance

If you continue with research efforts with ANY of the affiliates in Tampa (TGH/USF, JAHVH, JH/ACH, or Moffit), you must follow all requirements for USF IRB and update the ARC account with the new information.

Hurricane Season Info

For those in Florida we encourage you to review USF's Hurricane Guide and have your own plan of action in the event of tropical weather impacting the Tampa Bay region. As we saw last year with the devastation caused by Hurricane Ian, these storms can intensify and change course quickly, and it's best to make a plan and gather supplies well in advance to ensure you and your loved ones are prepared. Should a storm impact classes, Drs. Zwygart or DeWaay will send emails with updates and guidance.

2023-2024 Parking Information

Click the image above to open the pdf with clickable links. Please note the following highlights:

The new monthly limited access pass at the Cumberland garage will be $110
The guest daily parking validation rate for Cumberland garage will be $8.00
Daily pass bundle packages purchased after 1/31/24 expire 6 calendar months after the purchase date

MCOM + HI students who purchase a parking pass or bundle from The Car Park are eligible to receive a FREE ‘S’ ($226 value) parking permit for the USF Tampa campus from USF Parking & Transportation Services. Refer to the MCOM + HI Stakeholder Manual for more detailed information (page 17), including how to request the free campus pass.

Medical District Shuttle

The new medical district shuttle provided by TGH is free to anyone with a TGH or USF badge. The District Connect shuttle runs every 35 minutes Mon-Fri 6:45am-5:45pm. The route includes:

TGH Main Campus (hospital/STC)
CAMLS
USF Health Morsani College of Medicine (MDD)
TGH Rehabilitation Hospital
TGH Corporate Center

Consider downloading the TGH Shuttle app to stay up-to-date on the route schedule.

Questions? Contact Parking and Transportation Services at (813) 844-2277 or parkingservices@tgh.org.

Nominate an Exceptional Educator

Thank you to all those who have submitted Exceptional Educator nominees!

Have a faculty, physician, resident, or fellow who impacted you in a significant way? Please submit your stories on exceptional educators. We will highlight nominees in newsletters, on our website, and social media.

Click to Nominate an Exceptional Educator!

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