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Uniform Application Version 2.2
HCPF has identified a coding error in the Screening Form tab of Versions 2 and 2.1 of the Uniform Application. Changes that had been made to a previous version of the Excel file were not being reflected in the most recent versions. The coding has been restored in Version 2.2, which providers should begin using immediately.
The error may have shown some households as "Likely not eligible" for Hospital Discounted Care and CICP where it should have shown "Likely eligible, count spouse and/or children only". This would have only impacted households who were including adults other than their spouse or civil union partner in the application where the income from the other adult was causing the household to be over income. Please check any screenings completed in Versions 2 or 2.1 that may have reflected this error for the household and inform any households whose "Likely not eligible" status was miscalculated.
We apologize for any inconvenience this may have caused.
Screening and Application Windows for Insured Patients
HCPF wants to remind providers that patients who have insurance have two separate windows in which they are allowed to request to be screened and/or begin an application for discounted care. The first window is the 181 days past their date of service or date of discharge, whichever is later, mirroring the window that uninsured patients have. The second window is 45 days after the date of their first bill after their insurance has adjusted. These two windows may fully overlap, partially overlap, or not overlap at all.
For example, if a patient had a service on January 1, their 181 day period would expire on July 1. If their insurance adjusted March 1, their secondary 45 day window would fall completely within the 181 day window. If their insurance adjusted June 1, their secondary window would fall partially within the 181 day window, and would expire on July 16. If their insurance adjusted August 1, their secondary window is completely outside the 181 day window, and would expire on September 15.
As always, these timelines are minimums and providers are allowed and encouraged to extend them either by policy or exception.
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