Get familiar with the Top 10 Business Process Change Impacts! Each month, one process that is changing as a result of the BEST Advantage System – HCM will be highlighted here. More details can be found in your District’s/Agency’s System Implementation Handbook.
#9 Processing of Employees' Pay Changes
What happens today in HRS? Employee pay changes can be processed on any pay cycle.
What is changing in HCM? Employees can only be processed on their primary pay cycle (i.e. E4, C1, etc.) or a supplemental pay cycle in HCM.
Who is impacted? Payroll staff and employees with payroll not paid on their prime cycle.
What is the impact? If the processing of pay is missed on a regular prime pay cycle, Districts/Agencies will need to pay on the supplemental cycle in HCM. Supplemental cycles are only twice per week (Tues/Thurs) with the exception of bank holidays. Impacts may include the above baseline charges if the supplemental cycle is used regularly.
Considerations: Districts/Agencies may need to evaluate current, internal business processes where they commonly pay employees on a cycle other than their prime cycle in HRS. This process is not available in HCM. Districts/Agencies need to review due dates for when departments and school sites submit timesheets/documentation to payroll. Payroll staff will need to understand the timing of supplemental pay cycles and the regular retro processing time when dealing with prior period transactions in HCM as there are only two (2) available per week and prior period transactions must run through retro before they can be paid.
Note: An automated process called Contract Pay will be implemented after all Districts/Agencies are converted to the BEST Advantage System – HCM. At the moment, HRS does not maintain the accrual and reserve data necessary for Contract Pay to function properly.
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