Exhibitor Info ~ Gloucester Waterfront Festival

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Welcome to the

43rd Annual Gloucester Waterfront Festival

August 17& 18, 2024

Stage Fort Park - Gloucester, MA

Event Dates

& Hours:

Saturday

August 17

9am - 6pm

Sunday

August 18

9am - 5pm

Set Up Hours

Friday 8/16 from 2pm to 8pm
Saturday 8/17 from 6am to 8am

All exhibitors must be onsite and booths ready to open by 8:30am.

YOU MUST arrive before 8AM Saturday and Sunday to park on site for free for the entire day.

If you need to leave during event hours YOU MUST park outside of the gated event grounds.

Check In

Castleberry Registration is located at the event entrance gate. Please stop by for booth number, parking pass, 2024 Artisan button and show details.

Canopy -FIRE RATED

All Tents, Canopies or any material used to cover your booth MUST be FIRE RATED

"flame and or fire retardant or flame and or fire resistant."

This is a standard Certification that comes with most canopies.

If you have treated your Tent or Canopy with flame retardant spray bring the certification with you to the Show. Please be sure you have some kind of proof with you at the show, that your canopy is fire rated. This could be attached to the canopy (stamped, stitched, printed) or on your carry bag or in the printed documentation that came with the canopy when you purchased it.

We suggest you contact the manufacturer and have them email you this proof or certificate.

Click here for more details.

Un-loading

Vehicles may drive into the event grounds to unload close to their space, weather permitting.
Immediately after unloading Exhibitors must park in designated area - Along the back or on the outfield or behind your space, when possible.

Caution - uneven grass and wind

All booths are set on a gentle incline of grass and gravel. Please be prepared to set up on uneven ground.
This venue is directly on the waterfront with exposure to wind. A single gust can ruin inventory and destroy canopies. Please be sure to bring both weights and stakes to secure your booth and canopy.
Exhibitors MUST weigh down canopy and booth.

Parking

Every vehicle requires a Parking Pass.
Parking Passes will be given at check in.
Keep the Parking Pass visible, in your front windshield at all times.
Designated Exhibitor Parking is located within the GATED festival grounds.
YOU MUST arrive before 8:15 AM Saturday and Sunday to park on site for free. At 8:30AM the gate is closed and vehicles are NOT allowed to drive in or out of the event grounds during show hours.
Exhibitor Parking for the entire day is located within the gated event grounds:
Behind the food court, in the outfield. Please see signs on site.
If your booth is located at the far end perimeter you may be able to park behind the last row of canopies, if there is space.
All vehicles will be "packed in" and remain parked during event hours.
DO NOT PARK IN "THE CUPBOARD" PARKING LOT - YOU WILL BE TOWED
IMPORTANT: If you need to leave during event hours YOU MUST park outside of the gated event grounds.
Free parking is available at Gloucester High School.
Pay to park (at your own expense) in the Paid Parking lot across the street from event grounds (Beach Parking.)
Cargo Trailers may be dropped on the ball field perimeter or behind your booth, if space allows.

DRY RV

Parking & Tenting

Please note: This is NOT Camping.

No outdoor cooking or open flames allowed.

Quiet time is 10PM.

Pre-Registered DRY RV Parking is located:

In the small gated field across the street from the event grounds, behind "The Cupboard."

If you RV Park in this Area:

Always close and "dummy" lock the gate.
Do NOT Block access to the gate or toilets.
All Generators must be off by 10PM.

and also

Within the event grounds behind the last row of canopies at the top of the hill. If you RV Park in this Area:

RVs will be packed in and must remain parked until 5pm on Sunday.

Tenting:

Tenting is allowed behind the central booths and along the fence behind the food booths.

A Place

to Stay

It is difficult to find affordable accommodations in Gloucester. The closest Chain Hotels are located in Danvers or Peabody, about 15 miles.

Important Note to ALL Food Vendors

All Food Vendors, Specialty Food Vendors and anyone sampling or selling food or drink must obtain a Temporary Food Service Permit from the Gloucester Health Department.

The cost is:

$75.00 for Specialty Food Vendors

$150.00 for Food Vendors

Click here to set up an account and apply for a Temporary Food Service Permit.

Please be sure to bring to the event any Health Permits, Serv Safe Certification, Allergen Awareness Certification, Product Labels, and/or Proof that the food you are sampling or selling is made in an inspected facility.

Gloucester Health Department will be on site for inspections at 8am on Saturday 8/17/2024.

If you have any questions regarding Health Permits contact: Gloucester Health Department

(978) 325-5260

healthdepartment@gloucester-ma.gov

Food Vendors who use Propane

IF you use propane and you have more than two tanks at 20 pounds each (40 pounds max), you must obtain a Propane Permit through Gloucester Fire Prevention.

The cost for this Propane Permit is $100.00.

Click here to set up an online account to apply for a Mobile/Temporary Propane permit.

Fire Prevention will be onsite Saturday 8/17/2024 for inspections.

If you have any questions regarding the Propane Permit contact: Gloucester Fire Prevention

Phone: (978) 325-5315

Food Vendor Trash Rules

All Food Vendors must bring two trash barrels, one for their own use and one outside their booth for public use.

All Food Vendors must keep their trash barrels from overflowing.

Condense all rubbish and bring it to the dumpster.

Do not put trash in public trash barrels.

Toilets

Portable Toilets & Wash Station are located on home plate in the ball field beyond the food court.
Flush Toilets are located at the Welcome Center, behind the gazebo, on top of the hill across from Beach Parking access.

Electricity

There is NO electricity available at this venue.

NO ICE

There is NO ICE DELIVER

Please come prepared.

Food Options

We have a great Food Court!
The Rotary Club will host its annual Pancake Breakfast on Saturday from 7-10:30AM atop the hill, next to the Band Stand.
Free Coffee & Donuts win the big tent on Saturday 6:30-8:15 AM.

Rental Equipment

If you need to rent a tent, table or chairs contact: The Event Company: (978) 283-4884

ATM

ATM info is pending,

Security

Security will be on site at 8:00pm on Friday and remain until 6:00am on Saturday. Security will return at 6:00pm Saturday and remain until 7:00am Sunday.
Security is only a deterrent. We are not responsible for loss or damages.
You MUST cover/enclose your booth at closing each day.

Sales Tax

Massachusetts' Sales Tax is 6.25%

Trash

All exhibitors are responsible for removing their own garbage.
Please DO NOT use trash cans on site, these are for shoppers only.
Kindly dispose of all garbage into the dumpsters located behind the Food Court.
Please make sure to clean up after the show, leaving your space as you had found it.

Rules & Regulations

Click here to view 2024 Show Rules and Regulations

Links of Interest

Directions: Driving Directions to the event

From Route 128 take Exit 53 (formerly Exit 14)
GPS Address: 24 Hough Avenue, Gloucester, MA

Weather: This event is held outdoor rain, snow, or shine.

For a complete calendar of events please visit our website

Castleberry Fairs & Festivals | info@castleberryfairs.com | 603-332-2616

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