Your Monthly News & Updates

Greetings NTMCA Members!

I hope everyone had a blessed and safe Thanksgiving. I’m stuffed….. get it? LOL. 

The Board is continually monitoring the COVID situation and adjusting meeting considerations when it comes to meeting in person or online. While we want to meet in person when we can, we must do what is best for the safety of our membership. Thank you for your patience and flexibility as the Board plans our meetings and programs during this pandemic.

As previously shared last month with the increasing COVID numbers cities and City Councils across the area are choosing to limit access to public buildings for gatherings to help mitigate the spread of the virus. In response, the Board sent out a survey to ask our membership if they would like to have our virtual holiday celebration during the workday or in the evening. Thank you to all who completed the survey. The vote was close, drum roll please….. the

NTMCA Virtual Holiday Celebration will be at 11:30 am on December 10th!  

Here is the LINK to the Holiday Zoom meeting beginning at 11:30 a.m.

Meeting ID: 914 8157 2584
Passcode: 5um4Ps

I hope all of you will be able to attend and enjoy fellowship with your friends and colleagues. We will still be able to enjoy fun and games, door prizes and a virtual silent auction to benefit the Alyce Deering Scholarship fund. Come one, come all; let’s dress up in our festive attire and have some fun!

The auction is online so the bidding can start early. The auction will go live on Friday, Dec 4 and will close during the holiday celebration on Thursday, December 10. Start the bidding now and support the Alyce Deering Scholarship Fund! You will have just a little bit of time to bid on the items the day of the party. The auction will close at 11:50 a.m. on December 10th in order to identify and announce the winners at the celebration.

Although we are not meeting in person, please do not forget to support our designated charity this year. Donations to Michael’s Memories will be accepted online at the link below. The Mission of Michael’s Memories is to provide firefighters with cancer the opportunity to "getaway from cancer" on a vacation with their family. Allowing them to reconnect and escape the stress, trauma, and financial burden that undergoing cancer treatment creates while also involving the community and raising cancer awareness to the public.

Note: We will not participate in the wrapped ornament exchange this year

Our January speaker is Senior Public Information Officer Moraima Mcgraw from the City of San Antonio. Moraima will speak to us on Public Information Requests. Moraima is the City of San Antonio's Open Records Supervisor/Senior Public Information Officer in the Department of Government and Public Affairs. She has eight years of experience overseeing open records for the City of San Antonio and three years in Webb, County. Moraima monitors and reviews all daily requests (500+) submitted to the City. She provides ongoing training for City Open Records departmental liaisons. In 2016, Moraima conducted an ORR training session for paralegals visiting from several Latin American Countries in their native language of Spanish. Moraima has also worked to improve the ORR transparency process for the City of San Antonio by managing the GovQA and eDiscovery digital systems. 

Make plans to join us January 21, 2020 at 11:00 a.m. via Webex video conference.

Here is your Kindness Korner encouragement for December.

While we are trying to figure out what gifts to give our loved ones and friends this year, let us not forget that kindness is a gift we can to give to everyone, even strangers; and best of all it is a FREE gift and meaningful to each recipient.

May God bless you and keep you, may His face shine upon you and give you peace.

Merry Christmas everyone!
Sincerely, Traci Henderson, President

Please send me your Kindness Korner contributions for the January newsletter.) 
Member participation is the HEART of our organization and with the start of a new fiscal year now is the time to join or renew your membership. As we have all struggled to navigate through these difficult times of COVID-19, it is the years of diverse knowledge and education within NTMCA that has allowed our chapter members to overcome the challenges. Our chapter is only as strong as our membership and we need your participation as a NTMCA member to tackle 2021! 
The NTMCA Membership Application can be paid through Paypal. Please forward a copy of the application to Christine Green at advising her that the dues were paid online. 
In order to take advantage of the member rate for luncheons, members must be up to date on their dues.
NTMCA membership affords benefits such as support, education, and networking opportunities through:
  • Meetings in regional chapters of TMCA with your professional counterparts from nearby cities
  • NTMCA’s Yahoo Group
  • The NTMCA newsletter
  • Exclusive access to the online NTMCA membership directory
NTMCA members also have the opportunity to:
  • Participate in the selection of the North Texas Municipal Clerk of the Year Award
  • Serve on Association committees if eligible
  • Apply for scholarships and travel stipends if eligible
Learn more about NTMCA here:

Submitted by Kim Sutter, Committee Chair (Euless)
Lisandra Leal, Committee member (North Richland Hills)
We have had several members commit to serve our chapter! Please consider sharing your expertise and positive energy. Most committee service is accomplished through email or phone calls. Thank you so much!

  • Audit (2021) – Behind the scenes review – 2 committee positions open
  • Budget – Behind the scenes review – 3 committee positions open
  • Holiday Celebration (2021) – Event Planning – 4 committee positions open
  • Nominating – Promote and Nominate – 1 committee positions open
  • Professional Seminar- Event Planning – 2 committee positions open
  • Bylaws – Forward Thinking – 1 committee positions open

If you have any questions, please call or email Traci Henderson 817.427.6062
CLICK HERE for the application form.
Brief Reminders for Important Dates & Events

  • January 21, 2021 – NTMCA Business Meeting via Video Conference
  • February 24, 2021 – Azle
  • March 25, 2021 – NTMCA Business Meeting via Video Conference
  • April – Professional Seminar - TBD
North Texas Municipal Clerks Association | |

President: Traci Henderson, North Richland Hills | 817-427-6062

Vice-President: Dianna Buchanan, Haslet | 817-439-5931 ext. 102

Treasurer: Christine Green, University Park | 214-987-5302

Secretary: Lindsay Wells, Euless | 817-685-1434

Historian: Alice Holloway, Joshua | 817-675-1405