COMPLIANCE CHATTER

Fall Series

Going Somewhere?

UConn Health recognizes and supports the need for faculty, staff, and students (undergraduate and graduate) to travel for conferences, events, and other purposes that further the reputation of UConn Health and enhance the productivity of the community.

As a State agency, we must respect and safeguard our travel privileges and funds by practicing fiscal, ethical, and public responsibility.

Below are some important reminders regarding the Travel Policy. This policy applies to all UConn Health employees, students, and guests, including but not limited to recruits and job candidates

UConn Health requires prior authorization to the traveler from the dean, director, or department head for all travel via the Travel Authorization Form.

The Travel Authorization Form must be submitted to the Travel Office at least five days prior to the date of departure for:

• All travel utilizing Sanditz and the UConn Health credit card
• All travel which includes any third party funding
• All trips for which a travel advance is requested

The Guest/Candidate Travel Form must be used for any/all guests or candidates coming to the University prior to travel. These forms acknowledge the individual, their expenses, departmental and/or research finance approvals, must be obtained in order to complete the process. 

Employees may combine travel for personal and business reasons, but must be mindful of all applicable state and UConn Health ethics policies. Travelers will not receive reimbursement for personal travel expenses. Travelers will only receive reimbursement for travel to and from the business destination.

With appropriate justification and documentation, travelers can be reimbursed for coach airfare, standard railroad tickets, conference registrations, mileage, tolls, lodging, meals, car rental and other relevant business expenses. For domestic out-of-state travel, travelers may receive reimbursement for expenses for one travel day preceding a conference and for one travel day following a conference.

To avoid actual or apparent conflicts of interest, and to ensure proper separation of duties, employees may not approve payment or reimbursement for their own expenses, expenses of a close relative, expenses related to an event in which they participated, or expenses of an individual to whom they directly or indirectly report.

Upon returning from travel, travelers (including guests) seeking reimbursement of travel expenses or their designated departmental administrators must complete the Travel Reimbursement Form and produce documentation of the expenses, including bills, receipts and/or credit card statements.

How to book and expense travel, and more.

Frequently asked questions

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