CAEP Deliverable Reminders

Deadlines and Deliverables

Course Approvals 2024-25

Ed Source Roundtable Adult education: Overlooked and underfunded

CAEP FY 2024-25 Final Allocation Memo and Schedule

CAEP Summit Registration is OPEN!

2024–25 Free Application for Federal Student Aid (FAFSA)

Fund 11 - Adult Education Compliance Reminder

Undocumented Student Action Week - Call for Proposals

CAEP New Consortium Lead Onboarding Event - Registration Open

CAEP Consortium Directors' Corner

CAEP Deliverable Reminders

Deadlines and Deliverables

• Aug 15: Annual Plan for 2024-25 due in NOVA
• Sept 1: Consortium Allocation Amendment certified in NOVA
• Sept 1: Member Expenditure Report due in NOVA (Q4)
• Sept 30: Member Expenditure Reports certified by consortium in NOVA (Q4)
• Sept 30: Member 24-25 Budget and Work Plan due in NOVA
• Oct 30: 24-25 Member Budgets and Work Plans certified by consortium in NOVA
• Oct 31: Student data due in TOPSPro (Q1)
• Oct 31: Employment and Earnings Follow-Up Survey

Course Approvals 2024-25 - For All K-12 and County Office of Education

The Course Approval module of the California Adult Education Online Application and Reporting Site opened on Thursday, July 18, 2024. Please note, changes are coming for the 2025–26 program year, including a course numbering system upgrade and the addition of California Adult Education Program (CAEP) funded non-Workforce Innovation and Opportunity Act (WIOA) K–12 agencies. Training will be offered this year to assist agencies with preparing for these changes.

If you do not have individual login information for the California Adult Education Online Application and Reporting Site, please contact your Adult Education Office (AEO) Regional Consultant. If you need assistance finding your Regional Consultant, please contact the AEO at adulteducation@cde.ca.gov or

916-322-2175.

Ed Source Roundtable Adult education: Overlooked and underfunded

Adult education classes offer a lifeline for Californians who want to get their high school diploma or GED, acquire training for a career, hone their English skills or study for their citizenship test. These classes can dramatically improve the quality of life for adults — and their children.

But funding for this work is precarious, and adult education is one of the first areas targeted for cuts in tight budget times.

As the state grapples with tighter budgets, join EdSource’s Emma Gallegos and Zaidee Stavely and a panel of experts to examine the unique potential of adult education and talk about what lies ahead.

Zoom July 25, 2024 2:00 PM PST

NOTE: If you are unable to attend the live roundtable, you can still register and we will send you the recording the following day.

CAEP FY 2024-25 Final Allocation

Memo and Schedule

California Adult Education Program (CAEP) State Leadership recently released the CAEP FY 2024-25 Final Allocation Memo and Schedule.

The State Legislature passed the 2024-25 budget bill that provides a $6.9 million Proposition 98 increase to support a 1.07% cost-of-living adjustment (COLA) for the California Adult Education Program. The CAEP baseline apportionment total for FY 2024-25 is now $653,137,000. The increase in COLA requires consortia and their members to complete an allocation amendment to certify the additional funds by September 1, 2024.

Join the CAEP Office to review the final 2024-25 allocations on July 30, 2024, from 11:00 a.m. - 12:00 p.m. In this webinar, a live demonstration will be conducted to show the allocation amendment process in NOVA using the final allocations. For direct funded members, find out how you must complete your allocation amendment which has already been calculated for you. Attend this webinar to gain a better understanding of the allocation amendment process and receive answers to any questions you may have.

Summit 2024 Registration is Open!

Join us in the vibrant city of Oakland for the CAEP Summit 2024! Now's your chance to secure your spot at the annual Summit; Celebrating a Decade of Progress: Shaping and Building Adult Education Together.

Scheduled to take place Monday, October 28th through October 30th, at the Oakland Marriott City Center, this two-and-a-half-day summit will immerse you in a learning experience like no other, focused on CAEP State Priorities such as Equity, Leadership, Learner Transition, and more.

Take advantage of the early registration fee of $695 before it increases to $795 after September 10, 2024. Your registration includes full access to meals, all sessions, the exhibitor corner, and exclusive networking events. We encourage you to bring your colleagues along for this enriching experience.

Hotel Oakland Marriott Reservations for Room Block rate are $229 / night.

Don’t miss out – register today for the CAEP Summit 2024!

The U.S. Department of Education invites you to drive and support student completion of the 2024–25 Free Application for Federal Student Aid (FAFSA).

Adult education programs play a crucial role in advancing social mobility within our higher education system. It is essential that we all actively promote FAFSA completion to support first-time attendees, currently enrolled students, and previously enrolled students who have earned some credits but have not yet obtained a credential or degree. Completing a FAFSA can unlock additional resources, making education more accessible and affordable. Completing the FAFSA places affordable postsecondary education within reach for thousands of students.

The US Department of Education is launching a FAFSA Completion Summer Outreach campaign. We hope you will join this initiative! You can use this folder of FAFSA Completion promotional resources. They are calling for a united effort to remind students to complete the FAFSA and reinforce that there is still time to access financial aid for classes this fall.

Adult education programs are key partners in this effort, given the high percentage of Pell-eligible students you serve. Please consider different ways your program could support FAFSA completion to reach current and prospective students this summer:

Conduct FAFSA promotional campaigns and completion events.

Coordinate with local and community-based organizations to host their students. Enlist current students as Summer Peer Mentors who can assist with FAFSA completion and enrollment. Engage in public outreach via social media.

Thank you for considering participating in and promoting a successful Summer FAFSA Outreach campaign.

Fund 11 - Adult Education Compliance Reminder

The California Department of Education has issued a reminder letter dated May 31, 2024, on an important compliance matter regarding the management of funds allocated to Adult Education Programs. Please take a moment to review the compliance reminder here: Fund 11 - Adult Ed Compliance Reminder.pdf.

Thank you for your attention to this important matter and for your continued dedication to providing quality education to all members of our community. Should you need any assistance or further clarification regarding the management of Adult Education Program funds, please do not hesitate to reach out to the Adult Education Office by phone at 916-322-2175 or by e-mail at adulteducation@cde.ca.gov.

Undocumented Student Action Week - Call for Proposals is Open

Mark your calendars for the 8th Annual California Community Colleges' Undocumented Student Action Week (USAW) scheduled for October 14 - 18, 2024. Join the California Community Colleges Chancellor’s Office, the Foundation for California Community Colleges, the Community College League of California and our statewide partners for a week of collaboration focused on supporting those in our system who assist undocumented students. 

We are excited to invite you to submit a proposal to host a webinar during USAW or a presentation at the in-person conference on Friday, October 18, 2024. We encourage you to submit your proposal for early consideration by Wednesday, July 31, 2024.

DISCUSSION TOPICS

The goal of these proposals is to equip practitioners, leaders and students with practical, effective and relevant information that promotes undocumented student success. We are seeking diverse voices and partners who can share successes and solutions in the following areas:

• Innovative Teaching and Learning: Guided Pathways, experiential learning initiatives, competency-based education models and strategies for supporting diverse student populations
• Comprehensive Student Support Services: Strategies for student achievement and retention; inclusive student services, financial aid strategies and support for students with disabilities
• Student Career Readiness: Strategies for successfully preparing students for the workforce; career advising, internship programs and local employer partnerships
• Professional and Leadership Growth: Networking opportunities and stakeholder engagement for non-employment based student development
• Mental Health and Self Care: Approaches to improving student’s overall wellbeing

PROPOSAL SUBMISSION

Please submit your proposal for early consideration by Wednesday, July 31, 2024. We will be accepting proposals through Monday, August 26, 2024.

Stay tuned for additional information, including registration details. We look forward to your participation in this year’s Undocumented Student Action Week events.

CONTACT INFORMATION

For more information, please contact us at undocuinfo@foundationccc.org.

CAEP New Consortium Lead Onboarding Event September 20, 2024, Registration Open

CAEP TAP is pleased to offer a virtual event designed to equip new consortium leads and administrators with the essential skills and knowledge for optimal effectiveness in their roles. This professional development initiative aims to ensure consortia leads are aware of CAEP deliverables while providing them the tools and resources to navigate associated support. This training is targeted to consortium leads and administrators who have recently become a CAEP lead or director, with experience ranging from less than a year to up to three years.

CAEP Directors' Corner