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Learn21's Weekly EdTech Update

March 28, 2024

World Backup Day is coming, have you backed up lately?


There is an old adage when it comes to backing up files: It's not if you'll lose files, but when. Computers have gotten more reliable which means there is less chance of your hard drive failing. But there are new ways to lose files today. For example, most laptops encrypt their drives, so losing a password or hardware failing will cause your files to be lost.


Backing up in the age of cloud storage

Now, I know what you're thinking, "All my files are in the cloud so I'm covered." Using cloud storage, whether Microsoft OneDrive, Google Drive, Dropbox, etc. sounds good on paper (pun intended), unfortunately, it's only a good first step. Using cloud storage for backups is not foolproof.


  1. There have been several instances where users have been locked out of their cloud account for reasons beyond their control.
  2. One of the benefits of cloud storage is the ability to stream your files from the cloud instead of your files taking up space on your computer. Unfortunately, this also means if you lose access to your cloud account, you lose any file that hasn't been saved on your computer.


Start backing things up

If you are looking to back up for no cost, that's going to be difficult. Storage is cheap, but it's not free. The general recommendation is the 3-2-1 backup strategy. Three copies of your data on at least two different devices with at least one copy off site.


The easiest way to get started is to look at several of the services that will backup your data to the cloud. While I warned about storing data in the cloud earlier, I am talking about a second copy of your data, not your only copy. Also, backing up to the cloud gives you an offsite copy.


As for local backups, you can pick up an external hard drive and use the built in backup software for your operating system. Macs have Time Machine while Windows has the app Backup. Both will automatically backup your files along with keeping versions of your files.


Backing up your files isn't glamorous, but it is important.

Tips and Tricks

In Google Drive you can lock files to prevent changes. This comes in handy if you have a file shared with several people because you can lock it once instead of having to change the permissions for each person.


To lock a file, go to Google Drive on the web and use the three dot menu on the file or right click on the file. Using the menu, go to File Information ➡ Lock.

Once locked, changes can't be made to the file. However, anyone with edit access can unlock the file.


You know when you download a file it always goes to your local Downloads folder? Well, you can change that location! Better yet, you can change it to your cloud storage, such as Google Drive or Microsoft One Drive, and then have access to those downloads from any machine you use.


In Chrome and Edge, you can change the downloads folder in Settings. Once there click Downloads on the left. The setting for the current downloads folder will be shown along with a Change button to allow you to select a different folder for your downloads:

If you select a folder in your cloud drive app of choice, your downloads will sync to all of your devices.

Reader Tip of the Week 

We want to feature your tech tips and tricks! If you have any tips and tricks you would like to share with the Bytes and Insights crew please reply to this email (newsletters@learn21.org) and your tip may be featured in an upcoming newsletter!

Learn21 Update

Igniting Passion for EdTech: Learn21’s Co-op Program

In the heart of Cincinnati, where innovation meets academia, a powerful alliance thrives—the partnership between Learn21 and the University of Cincinnati (UC). Through this partnership, our two organizations have worked to elevate opportunities for students in K-12 and higher education. Our participation in the UC co-op program has allowed us to be better vested in our community and provide valuable experiences to university students. Pioneered by the University of Cincinnati over a century ago, the cooperative education, co-op, program continues to innovate all aspects of experience-based learning by blending academic study with real-world work experience. 



The relationship between Learn21 and UC is not just proof of Learn21’s commitment to education but it is the origin of how Learn21 came into existence. Kevin Ghantous, a Learn21 co-founder, knows the impact of a good co-op experience. His journey began at the University of Cincinnati, where he had his first co-op at Sycamore Community Schools, under the supervision of the then Tech Coordinator, now Learn21 CEO, Bill Fritz. During his co-op, Kevin dove into the field of education, learning about real-world projects and collaborating with educators and administrators. “It wasn’t just about coding; it was about understanding the challenges in education and using my skills to empower staff and students with the tools to do more,” says Kevin. It was this co-op that led Bill and Kevin to start Learn21 with the mission to help educators and students successfully leverage technology while also opening a door for students, through the co-op program, to be introduced into the world of educational technology.


Since 2013, Learn21 has welcomed more than 20 co-op students through our doors. These students aren’t just interns; they’re integral team members, contributing skills, passion, and fresh perspectives. Some of them have stayed, becoming full-time team members, while others have carried their Learn21 experiences into other realms – with the hope that a passion for education has been instilled in them.


When asking the group of former co-ops, turned full-time team members, we found similar stories of growth and opportunity.  “Learn21 pushed me out of my comfort zone, accelerating my career in software development beyond my college experience,” shared Aaron Kitelinger a Learn21 Junior Developer, set to graduate in 2024, speaking of the challenges that spurred his growth. 

Jacob Morgan, a Junior Developer and 2023 graduate, reflects on the confidence and professional development he gained during his co-op time: “Learn21 helped solidify my career goals, proving I am capable and providing the tools to grow my skill set.”


Developer, Allie Prusha a 2021 graduate who leads the Learn21 implementation team and manages the Self-Service Integration for TDT-Asset, shares her journey of applying academic concepts to real-world challenges: “Learn21’s supportive environment allowed me to grow as a professional in the EdTech space, continuously improving my coding skills. It’s also super fulfilling to interface with clients at the school districts we serve.”


Eric Davin, a Developer and 2023 graduate, highlights the impact of his work: “My experience with Learn21 honed my technical skills and showed me the positive implications that my work can have on schools. With the encouragement of my colleagues, I have been able to step out of my comfort zone and learn new skills that I couldn't see myself learning in the past.”


“At Learn21, I flourished as I took my first steps into programming, and I was given the opportunity to be a part of a supportive team who generously shared their expertise with me,” shares Austin Arnett, Senior Developer and Program Lead for TDT-Asset and a 2018 graduate. “Learn21’s guidance allowed me to refine my skills and contribute meaningfully to projects. I was able to grow in an environment where innovation and collaboration thrived for the benefit of education.” 


These narratives are not just individual success stories; they are collective evidence of Learn21's vision to empower students and advance education through innovation.


As we look to the future, Learn21’s co-op program is just one of the many ways that we are working to innovate in education. Learn21 is committed to partnering with schools, from the K-12 districts we work with daily to institutes of higher education like UC. These partnerships allow Learn21’s software and services to have an even greater impact on all learners – and is a reminder that when education and technology meet, the possibilities are boundless. While we wanted to highlight our UC co-op program with this piece, we also offer internships for local high school students. Reach out if you have questions about our co-op experience or just want to chat about setting up a similar type program for your team.

Extra Credit

I have a theory that dark mode is popular with the younger crowd because they didn't grow up with green screens. For the slightly more mature audience, the Mac in '84 seemed so futuristic because everything was so bright. For me, this is how I view dark mode today, a vestige of the past. However, dark mode is immensely popular with several websites having the option and now the Google Drive web app is getting a dark theme.


No matter what guardrails you put in place, someone will figure out how to get past them and this week it was shown that ASCII art in a prompt was able to bypass any rules in place. Researchers were able to encode words such as counterfeit into ascii art, tell the AI how to decode the word, and then ask AI to complete tasks based on the encoded word without actually typing out the word. The AI would happily go along with it.


I worked at a small computer store in the mid 90s, and when you purchased a computer you also received some training. A local library purchased a computer, so I set it up for them and then helped the librarian start to learn how to use the machine. The mouse took some training, the concept of moving an object to move the cursor was pretty foreign to her, but she picked it up pretty quickly. That time doesn't seem so long ago, but it has been almost 30 years and now we are seeing the mouse fade to obscurity with the rise of trackpads. Are you a mouse person, trackpad person, or something else? I do have a trackball somewhere in the house.

🙋‍♂️ Bytes and Insights is written by Eduk8me’s Ryan Collins who writes about education and educational technology. He is also the Director of Technology for Kenton City Schools in Ohio. Sign up for his Of Bits and Bytes newsletter at https://eduk8.me!


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