August 2018
Affiliate Partner News
Dear Affiliate Partners,
Fall Affiliate Meeting in Savannah, GA
We are excited to announce a Fall Affiliate Meeting at Savannah College of Art & Design on Saturday, September 29, 2018, 10:00 am-4:00 pm. Join us for a day of professional development and training.

We will discuss our updates to the Participation Terms, setting up digital payments and submission form uploads, video game adjudication, and the 2019 Special Achievement Awards, including
the new-this-year One Earth Award & ESA Foundation Award for Video Game Design. 

Please RSVP at  artandwriting.org/fall-meeting-rsvp by Friday, September 14, 2018!
Microsites
Please update your microsite by removing all outdated information or dates as soon as possible!

If you do not have your ceremony or exhibition details at this time, you can type in "more details to come" or "to be announced" until the information is confirmed.
2019 Fee Waiver Form
The  2019 Fee Waiver Form is updated.

Please remember to update the downloads section of your microsite by removing old documents and replacing it with current documents, such as the new fee waiver form.
Live Webinar and Training Videos
Live webinars are an opportunity for Affiliates to ask questions and receive training on any topic. Our first live webinar of the year will be on Thursday, August 30, 2018 at 4:30 pm EST. 

To join a live webinar from a computer, tablet, or smartphone go to:   global.gotomeeting.com/join/787784573

You may use any audio and microphone connected to your device, or you may dial-in by phone:
 Dial-in : (408) 650-3123      Access Code : 787-784-573 

We have also uploaded new training videos in the   Affiliate Resource Site!
Supply Orders
Bulk orders of the Call for Submissions Poster have been mailed directly to Affiliates. You should receive your package(s) soon. If you are curious on the status of your delivery, please email Alexis to receive the UPS tracking number.

We are on track with our order timeline:

August -  We have submitted the orders of those who have chosen "Mail Directly." Posters and postcards will be sent to your provided school list or from ORS. 

September - We will submit your pins, stickers, seals, and certificates order. These items will be sent directly to the Affiliate. 

Please Note:  If you did not place your supply order, you will receive the same quantity as last year's order. There is no guarantee that additional requests for posters will be fulfilled this fall.
Scanner Order
If you are in need of new or more scanners for submission forms, please email Alexis at aalmeida@scholastic.com to indicate how many scanners to send.
2018 National Catalog & The Best Teen Writing 
Affiliates will receive copies of the following: 

2018 National Catalog 
All Affiliates will receive 1 box, containing 38 copies.

The Best Teen Writing of 2018
Art only Affiliates will receive 5 copies while the rest will receive 1 box, containing 48 copies.
Art.Write.Now.DC
The Scholastic Art & Writing Awards are pleased to announce the opening of Art.Write.Now.DC, an exhibit of selected National Medal works and The Best Teen Writing of 2018 at the Lyndon Baines Johnson Department of Education Building. We  invite exhibiting students with their educators, guests, and Affiliates to an opening ceremony in Washington, D.C., on Friday, September 14, 2018 .

Because of strict security protocols at the U.S. Department of Education, you must RSVP by September 1 to attend. To review the schedule or to RSVP, go to artandwriting.org/2018dc and use the password ArtWriteNow18.
Tips from the Field: Organization & Outreach
Affiliates have shared organization tips to produce a successful program year.  Some suggestions include: 
  • Keep all Scholastic Awards-related documents in a Google Drive. This gives all persons working on the Awards access to edit documents and provide updated information. Keeping electronic documents also helps future successors. 
  • Create a separate email address for the Scholastic Awards. Have this email account contain only Scholastic Awards information and inquires, separate from your personal or work email.
Affiliates have shared best practices for outreach. Some suggestions include:
  • Attend district-wide teacher meetings to conduct a presentation on the Scholastic Awards and discuss ORS accounts.
  • Distribute materials to local libraries in addition to schools.
  • Send educators emails regarding the Scholastic Awards using platforms such as Constant Contact or Mail Chimp
  • When speaking with Principals, have a list of previous award recipients from that school to show student participation.


ASHLEY LONDA, Summer Memories, 2018, Drawing & Illustration. Grade 11, Age 17, Lake Travis High School, Austin, TX. Amber Forgey, Educator.